How To Fix KA263 - Enter either a calculation base or an overhead rate

SAP Error Message - Details

• Message type: E = Error

• Message class: KA - CO Overhead Costs: Overhead, Accrual Calculation

• Message number: 263

• Message text: Enter either a calculation base or an overhead rate

What causes this issue?

You entered both a calculation base and an overhead in one line.
This is not permitted.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Delete either the calculation base or the overhead.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KA263 - Enter either a calculation base or an overhead rate ?

  The SAP error message KA263 ("Enter either a calculation base or an overhead rate") typically occurs in the context of cost planning or overhead calculation in SAP Controlling (CO) module, particularly when working with cost centers, internal orders, or product costing.
  Cause:
  This error arises when you are trying to create or modify an overhead calculation or cost planning entry, but you have not provided the necessary information. Specifically, the system requires either:
  
  A calculation base (which could be a cost element, quantity, or some other metric that serves as the basis for the overhead calculation).
  An overhead rate (which is the percentage or fixed amount that will be applied to the calculation base).
  
  If neither of these is provided, the system cannot proceed with the calculation, leading to the error message.
  Solution:
  To resolve this error, you should ensure that you provide the required information. Here are the steps you can take:
  
  
  Check the Input Fields: 
  
  Go back to the transaction where you encountered the error and check the fields for the calculation base and overhead rate.
  Ensure that at least one of these fields is filled out correctly.
  
  
  
  Enter a Calculation Base:
  
  If you have a specific metric that should be used as the calculation base (like total costs, labor hours, etc.), enter that value.
  
  
  
  Enter an Overhead Rate:
  
  If you want to apply a specific overhead rate, make sure to enter that rate in the appropriate field.
  
  
  
  Review Configuration:
  
  If you are unsure about what values to enter, consult with your SAP CO configuration team or refer to your organization's documentation on overhead calculations to understand the expected inputs.
  
  
  
  Test the Changes:
  
  After making the necessary adjustments, try to save or execute the transaction again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: This error can occur in various transactions related to cost planning, such as KP06 (Cost Center Planning), KP26 (Activity Type Planning), or KZ01 (Overhead Calculation).
  SAP Documentation: Refer to SAP Help Portal or your organization's SAP documentation for detailed guidelines on overhead calculation and cost planning.
  User Roles: Ensure that you have the necessary permissions to make changes in the relevant cost planning or overhead calculation transactions.
  
  If the error persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the Controlling module for further assistance.