How To Fix KA235 - Not possible to change dependency, overhead records exist

SAP Error Message - Details

• Message type: E = Error

• Message class: KA - CO Overhead Costs: Overhead, Accrual Calculation

• Message number: 235

• Message text: Not possible to change dependency, overhead records exist

What causes this issue?

Table "&V1&" (&V2&) contains overhead rates for the overhead you have
chosen. This table is not used in the dependency "&V4&" (&V3) you have
entered.

System Response

Changing the dependency would lead to inconsistencies in the data. For
this reason, the system does not carry out the action.

How to fix this error?

If you want to change the dependency, you must first delete the
overhead rates which are no longer used in the new dependency.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KA235 - Not possible to change dependency, overhead records exist ?

  The SAP error message KA235, which states "Not possible to change dependency, overhead records exist," typically occurs in the context of controlling (CO) when you are trying to change a dependency in a cost object (like a cost center or internal order) that has associated overhead records. This can happen in various scenarios, such as when you are trying to modify a cost element or a cost center that is linked to overhead calculations.
  Cause:
  The primary cause of this error is that there are existing overhead records (like overhead rates or allocations) that are linked to the dependency you are trying to change. SAP does not allow changes to dependencies if there are overhead records that could be affected by those changes, as it could lead to inconsistencies in the cost calculations.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Overhead Records: Determine which overhead records are associated with the dependency you are trying to change. You can do this by checking the relevant cost center or internal order in the controlling module.
  
  
  Remove or Adjust Overhead Records: If possible, remove or adjust the overhead records that are causing the conflict. This may involve:
  
  Deleting the overhead records if they are no longer needed.
  Modifying the overhead rates or allocations to ensure they are consistent with the changes you want to make.
  
  
  
  Change Dependency: Once the overhead records have been addressed, you should be able to change the dependency without encountering the error.
  
  
  Recreate Overhead Records: If necessary, after making the changes to the dependency, you can recreate or adjust the overhead records to reflect the new configuration.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KSB1: Display actual line items for cost centers.
  KOB1: Display actual line items for internal orders.
  KP26: Change cost center planning.
  
  
  
  Documentation: Review SAP documentation or help files related to cost center accounting and overhead management for more detailed guidance on managing dependencies and overhead records.
  
  
  Consult with SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP Notes for any specific patches or updates related to this error.
  
  
  By following these steps, you should be able to resolve the KA235 error and successfully change the dependency in your SAP system.