How To Fix J3628 - No BP data maintained for one shareholder of partner &

SAP Error Message - Details

• Message type: E = Error

• Message class: J3 - Dialog Messages for Data Pool Entry Transactions

• Message number: 628

• Message text: No BP data maintained for one shareholder of partner &

What causes this issue?

No BP data has been maintained for a partner of partner &V1& in
<NP>BP1030</> (additional information for regulatory reporting). Partner
&V2& can not receive a full duplicate.
Processing has been terminated, as information necessary for making
duplicates is missing.
This applies to all additional originals to which the same partner
belongs.
Termination of processing of the corresponding original record.

How to fix this error?

Maintain the necessary entries.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

&HINTS&

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J3628 - No BP data maintained for one shareholder of partner & ?

  The SAP error message J3628 "No BP data maintained for one shareholder of partner &" typically occurs in the context of Business Partner (BP) management, particularly when dealing with shareholder information in the SAP system. This error indicates that there is a missing Business Partner (BP) record for one of the shareholders associated with a specific partner.
  Cause:
  
  Missing Business Partner Data: The primary cause of this error is that the Business Partner data for one or more shareholders is not maintained in the system. This could happen if the shareholder was not created as a Business Partner or if the relevant data is incomplete or incorrect.
  Incorrect Partner Assignment: The partner relationship may not be correctly set up, leading to the system being unable to find the necessary BP data for the shareholder.
  Data Synchronization Issues: If there are issues with data synchronization between different modules or systems, it may lead to missing or outdated BP information.
  
  Solution:
  
  
  Check Business Partner Data:
  
  Go to the Business Partner transaction (e.g., BP) in SAP.
  Search for the shareholder mentioned in the error message.
  Ensure that the Business Partner is created and that all necessary data (such as address, role, and other relevant information) is maintained.
  
  
  
  Maintain Missing Data:
  
  If the Business Partner does not exist, create a new Business Partner record for the shareholder.
  If the Business Partner exists but is missing information, update the record with the required details.
  
  
  
  Verify Partner Relationships:
  
  Check the partner relationships to ensure that the shareholder is correctly assigned to the main partner.
  Use transaction codes like BP or BP_MON to review and manage partner relationships.
  
  
  
  Data Consistency Check:
  
  Run consistency checks or reports to identify any discrepancies in Business Partner data.
  Use transaction codes like BP_MON or BP_CHECK to perform these checks.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on managing Business Partners and shareholders.
  
  
  
  Contact Support:
  
  If the issue persists after checking and maintaining the necessary data, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  
  Related Information:
  
  Business Partner Role: Ensure that the correct roles are assigned to the Business Partner, as different roles may require different sets of data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP, BP_MON, and BP_CHECK for managing Business Partners.
  SAP Notes: Check SAP Notes for any updates or specific fixes related to this error message.
  Data Governance: Implement data governance practices to ensure that Business Partner data is consistently maintained and updated.
  
  By following these steps, you should be able to resolve the error message J3628 and ensure that all necessary Business Partner data is correctly maintained in your SAP system.