How To Fix INDEXING004 - Error &1 occurred while indexing physical document &2 &3 catID &4

SAP Error Message - Details

• Message type: E = Error

• Message class: INDEXING - Messages that Occur During Indexing

• Message number: 004

• Message text: Error &1 occurred while indexing physical document &2 &3 catID &4

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message INDEXING004 - Error &1 occurred while indexing physical document &2 &3 catID &4 ?

  The SAP error message "INDEXING004 Error &1 occurred while indexing physical document &2 &3 catID &4" typically relates to issues encountered during the indexing process of physical documents in the SAP system, particularly in the context of SAP ArchiveLink or document management systems.
  Cause:
  
  Document Not Found: The physical document that is being indexed may not exist in the specified location.
  File System Issues: There could be issues with the file system where the document is stored, such as permissions, disk space, or file corruption.
  Configuration Errors: Incorrect configuration settings in the ArchiveLink or document management system can lead to indexing errors.
  Database Issues: Problems with the database, such as connectivity issues or corruption, can also cause indexing failures.
  Document Format: The format of the document may not be supported for indexing, or it may be corrupted.
  
  Solution:
  
  Check Document Existence: Verify that the physical document exists in the specified location and is accessible.
  File System Permissions: Ensure that the SAP system has the necessary permissions to access the file system where the document is stored.
  Disk Space: Check for sufficient disk space on the server where the documents are stored.
  Configuration Review: Review the ArchiveLink configuration settings to ensure they are correctly set up for the document type and storage.
  Database Health Check: Perform a health check on the database to ensure it is functioning correctly and that there are no connectivity issues.
  Document Format Validation: Ensure that the document format is supported and that the document is not corrupted.
  SAP Notes: Check for any relevant SAP Notes or patches that may address known issues related to this error.
  
  Related Information:
  
  SAP ArchiveLink: This is the component responsible for managing the storage and retrieval of documents in SAP systems.
  Transaction Codes: You may use transaction codes like OAC0 (ArchiveLink Administration) to check configurations or SARA (Archive Administration) for managing archived data.
  Logs and Traces: Review the application logs and traces for more detailed error messages that can provide additional context for troubleshooting.
  SAP Support: If the issue persists, consider reaching out to SAP Support with the error details for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the "INDEXING004" error in your SAP system.