How To Fix IL189 - Authorization group & could not be transferred from the reference copy

SAP Error Message - Details

• Message type: E = Error

• Message class: IL - PM: ILOM - Functional Locations

• Message number: 189

• Message text: Authorization group & could not be transferred from the reference copy

What causes this issue?

You want to create a functional location using a reference copy.
However, the copy reference is assigned to the authorization group
&V1&. You are not allowed to create locations with this authorization
group.

System Response

The authorization group &V1& of the copy reference will not be
transferred. Instead, the authorization group from the superior
location of the current location is transferred if necessary.

How to fix this error?

If necessary, let the system administrator check your authorizations.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IL189 - Authorization group & could not be transferred from the reference copy ?

  The SAP error message IL189 indicates that there is an issue with the authorization group when trying to transfer data from a reference copy in the context of creating or modifying master data, such as equipment or functional locations. This error typically arises in the context of the Logistics or Plant Maintenance modules.
  Cause:
  The error occurs when the system attempts to copy data from a reference object (like a piece of equipment or a functional location) that has an authorization group assigned, but the target object does not have the same authorization group or the necessary authorizations to access it. This can happen due to:
  
  Missing Authorization Group: The target object does not have an authorization group defined, or it is not allowed to use the authorization group from the reference object.
  Authorization Issues: The user does not have the necessary authorizations to access the reference object or to create/update the target object with the specified authorization group.
  Configuration Issues: There may be configuration settings in the system that restrict the transfer of certain data fields, including authorization groups.
  
  Solution:
  To resolve the IL189 error, you can take the following steps:
  
  
  Check Authorization Groups:
  
  Verify the authorization group assigned to the reference object and ensure that the target object is either assigned the same authorization group or is configured to allow the transfer.
  If necessary, assign the appropriate authorization group to the target object.
  
  
  
  User Authorizations:
  
  Ensure that the user has the necessary authorizations to access both the reference object and the target object. This may involve checking the user's roles and authorizations in the SAP system.
  
  
  
  Configuration Review:
  
  Review the configuration settings related to authorization groups in the relevant SAP module (e.g., Plant Maintenance). Ensure that the settings allow for the transfer of authorization groups as needed.
  
  
  
  Manual Entry:
  
  If the automatic transfer is not possible, consider manually entering the required authorization group for the target object.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or consult with your SAP Basis or Security team for specific guidance related to authorization groups and their configuration.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like IE01 (Create Equipment), IE02 (Change Equipment), or IL01 (Create Functional Location) to work with equipment or functional locations.
  Authorization Objects: Check the relevant authorization objects (e.g., I_EQUIP for equipment) to ensure that the user has the necessary permissions.
  SAP Notes: Look for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to identify and resolve the issue causing the IL189 error in your SAP system.