How To Fix HRTIM00CONV020 - Incorrect deduction for &1, IT&2, quota type &3 and records were rejected

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00CONV - HRTIM Conversions: Error and Information Messages

• Message number: 020

• Message text: Incorrect deduction for &1, IT&2, quota type &3 and records were rejected

What causes this issue?

The existing deduction could not be reproduced with the employee's
attendance and absence data for the specified quota records. A possible
cause is Customizing error.

System Response

The quota records, attendances, and absences concerned were excluded
from the conversion.

How to fix this error?

Check Customizing for Human Resources for the relevant quota records
and make sure the time quotas are consistent with the deducting
absences and attendances. After the end of the upgrade phase, run
program RPTKOK00 for the personnel numbers transferred incorrectly, and
use the output page to recreate the consistency of the deduction.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00CONV020 - Incorrect deduction for &1, IT&2, quota type &3 and records were rejected ?

  The SAP error message HRTIM00CONV020 typically indicates an issue with time management data, specifically related to quota deductions in the Human Resources (HR) module. This error can occur during the processing of time evaluation or when trying to convert time data, and it usually points to a problem with the configuration or data integrity of the quota types involved.
  Cause:
  
  Incorrect Quota Configuration: The quota type specified may not be correctly configured in the system. This could include incorrect rules for deduction or limits that are not being adhered to.
  Data Integrity Issues: There may be inconsistencies in the employee's time data, such as overlapping time entries or incorrect balances.
  Incorrect Time Evaluation Settings: The settings for time evaluation may not be aligned with the business rules for quota deductions.
  Missing or Incorrect Master Data: Employee master data or infotype records (like IT2006 for absence quotas) may be missing or incorrectly maintained.
  
  Solution:
  
  Check Quota Configuration: Review the configuration of the quota type in the SAP system. Ensure that the deduction rules and limits are set up correctly in the relevant customizing settings (e.g., in the SPRO transaction).
  Review Time Data: Analyze the employee's time data for any inconsistencies. Check for overlapping absences or incorrect entries that could affect quota calculations.
  Validate Time Evaluation Settings: Ensure that the time evaluation settings are correctly configured to handle the specific quota type and that they align with your organization's policies.
  Correct Master Data: Verify that the employee master data is complete and accurate. Check infotypes related to quotas (like IT2006) to ensure that they are populated correctly.
  Run Time Evaluation: After making corrections, re-run the time evaluation to see if the error persists. This can often resolve issues related to quota deductions.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PT60 (Time Evaluation) to investigate and correct the issues.
  Infotypes: Pay attention to relevant infotypes such as IT2006 (Absence Quotas) and IT2001 (Absences) to ensure that the data is accurate.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error message.
  Documentation: Review SAP documentation or help files related to time management and quota processing for further insights.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules.