How To Fix HRPAYDEE2038 - Invalid passport date &1. The day must be registered with 00.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAYDEE2 - Message Class ELStAM Procedure

• Message number: 038

• Message text: Invalid passport date &1. The day must be registered with 00.

What causes this issue?

When checking the date of birth, the system determined that despite and
unknown month of birth (00), a day that is not 00 was entered in the
master data. The clearing house rejected this combination.

System Response

The ELStAM notification cannot be generated.

How to fix this error?

Enter 00 for the day in the master data in infotype Personal Data
(0002). If the month is unknown, the date of birth must be in format
00.00.YYYY. Then recreate the notification.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAYDEE2038 - Invalid passport date &1. The day must be registered with 00. ?

  The SAP error message HRPAYDEE2038, which states "Invalid passport date &1. The day must be registered with 00," typically occurs in the context of employee data management, particularly when dealing with passport or identification information in the Human Resources (HR) module.
  Cause:
  This error usually arises when the date format for a passport or identification document is incorrectly entered in the system. Specifically, it indicates that the day portion of the date is set to a value that is not valid or is incorrectly formatted. In SAP, certain date fields may require a placeholder value (like "00") for the day when the exact day is not known or not applicable.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Date Entry: 
  
  Go to the employee's master data where the passport information is stored.
  Verify the date format for the passport. Ensure that if the exact day is not known, it is set to "00" (e.g., use "2023-00-00" for the date).
  
  
  
  Correct the Date:
  
  If the day is incorrectly entered (e.g., "2023-12-15" instead of "2023-00-00"), update it to the correct format.
  If the day is not applicable, ensure it is set to "00".
  
  
  
  Save Changes: 
  
  After making the necessary corrections, save the changes and check if the error persists.
  
  
  
  Consult Documentation: 
  
  If you are unsure about the correct format or requirements, refer to your organization's SAP HR documentation or consult with your SAP HR administrator.
  
  
  
  Testing: 
  
  After making the changes, perform a test to ensure that the error no longer appears when processing the employee data.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional context or updates regarding this error message.
  User Roles: Ensure that you have the appropriate permissions to edit employee data in the SAP system.
  Training: If you frequently encounter issues with data entry in SAP, consider additional training on the HR module to better understand data requirements and formats.
  
  If the problem persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP support for further assistance.