How To Fix HRPADQA308 - The employee must be non withdrawn

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 308

• Message text: The employee must be non withdrawn

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA308 - The employee must be non withdrawn ?

  The SAP error message HRPADQA308, which states "The employee must be non withdrawn," typically occurs in the context of personnel administration or payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that the system is trying to process an employee who has a status that is not allowed for the operation being performed, often related to the employee being marked as "withdrawn" or inactive.
  Cause:
  
  Employee Status: The employee in question may have a status that indicates they are withdrawn, inactive, or terminated. This status prevents certain actions from being performed, such as payroll processing or updates to their personnel data.
  Data Entry Error: There may have been an error in data entry, where the employee's status was incorrectly set to withdrawn.
  Configuration Issues: The system configuration may not allow certain actions for employees with specific statuses, leading to this error.
  
  Solution:
  
  
  Check Employee Status: 
  
  Navigate to the employee's master data in SAP (Transaction PA20 or PA30).
  Verify the employee's status in the "Status" field. If the employee is marked as withdrawn, you will need to change their status to active or non-withdrawn if applicable.
  
  
  
  Update Employee Status:
  
  If the employee should not be withdrawn, update their status to reflect their current employment situation. This may involve changing the employee's status back to active or correcting any erroneous entries.
  
  
  
  Consult with HR: 
  
  If you are unsure about the employee's status or the implications of changing it, consult with your HR department or personnel administration team to ensure compliance with company policies and legal requirements.
  
  
  
  Review Configuration: 
  
  If the issue persists or if you believe it is a configuration issue, consult with your SAP HCM configuration team to review the settings related to employee statuses and the allowed actions for each status.
  
  
  
  Testing: 
  
  After making the necessary changes, test the process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common errors.
  Documentation: Review SAP documentation related to personnel administration and employee status management for further insights into how statuses affect processing.
  User Roles: Ensure that the user attempting to perform the action has the appropriate permissions to modify employee statuses.
  
  By following these steps, you should be able to resolve the HRPADQA308 error and proceed with the necessary HR processes.