How To Fix HRHAP00_TEMPLATE123 - Underlying template(s) found; category deletion not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_TEMPLATE - HR-HAP: Appraisal Template

• Message number: 123

• Message text: Underlying template(s) found; category deletion not allowed

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRHAP00_TEMPLATE123 - Underlying template(s) found; category deletion not allowed ?

  The SAP error message "HRHAP00_TEMPLATE123: Underlying template(s) found; category deletion not allowed" typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with templates in the HR Appraisal (HAP) process. This error indicates that there are existing underlying templates associated with the category you are trying to delete, and therefore, the deletion is not permitted.
  Cause:
  
  Existing Templates: The primary cause of this error is that there are one or more templates linked to the category you are attempting to delete. SAP prevents the deletion of categories that are still in use to maintain data integrity.
  Data Dependencies: The system enforces referential integrity, meaning that if a category is referenced by other objects (like templates), it cannot be deleted until those references are removed.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Linked Templates:
  
  Use transaction codes like HAP_TEMPLATE or HAP_CAT to view the templates associated with the category you are trying to delete.
  Check the configuration settings in the relevant areas of the HCM module to identify which templates are linked to the category.
  
  
  
  Remove or Modify Templates:
  
  If you find templates that are linked to the category, you will need to either delete those templates or modify them to remove the association with the category.
  Ensure that you have the necessary authorizations to make these changes.
  
  
  
  Delete the Category:
  
  Once all linked templates have been addressed, you can attempt to delete the category again.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific instructions on managing templates and categories in the HAP module.
  
  
  
  Check for Customizations:
  
  If your organization has custom developments or enhancements in the HCM module, consult with your SAP technical team to ensure that there are no additional dependencies or constraints.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as HAP_TEMPLATE for managing templates and HAP_CAT for managing categories.
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to this error message.
  User Authorizations: Ensure that you have the appropriate authorizations to make changes to templates and categories in the system.
  Testing: After making changes, conduct thorough testing to ensure that the deletion does not impact other areas of the HR Appraisal process.
  
  By following these steps, you should be able to resolve the error and successfully delete the category if it is no longer needed.