How To Fix HRBASBG021 - Changes are not permitted due to payroll status (control record)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBASBG - Messag class for HR Bulgaria

• Message number: 021

• Message text: Changes are not permitted due to payroll status (control record)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRBASBG021 - Changes are not permitted due to payroll status (control record) ?

  The SAP error message HRBASBG021 indicates that changes to employee data are not permitted because of the payroll status in the control record. This typically occurs when an attempt is made to modify employee master data or infotype records while the payroll process is in a certain status that restricts changes.
  Cause:
  
  
  Payroll Status: The payroll control record for the relevant period is set to a status that does not allow changes. This can happen if:
  
  Payroll has already been executed for the period.
  The payroll period is locked for changes.
  The payroll control record is set to a status that prohibits modifications (e.g., "Completed" or "Locked").
  
  
  
  Infotype Locking: Certain infotypes may be locked during payroll processing to ensure data integrity.
  
  
  Solution:
  To resolve the HRBASBG021 error, you can take the following steps:
  
  
  Check Payroll Control Record:
  
  Go to the transaction code PC00_MXX_CWTR (where MXX is your country code) to access the payroll control record.
  Verify the status of the payroll control record for the relevant period. If it is locked or completed, you may need to unlock it or change the status if appropriate.
  
  
  
  Unlock the Payroll Period:
  
  If the payroll period is locked, you may need to unlock it. This typically requires authorization and should be done with caution, as it can affect payroll processing.
  
  
  
  Wait for Payroll Processing:
  
  If payroll has been executed, you may need to wait until the next payroll run or until the period is open for changes.
  
  
  
  Consult with Payroll Administrator:
  
  If you are unsure about the implications of changing the payroll status or unlocking the period, consult with your payroll administrator or HR team for guidance.
  
  
  
  Use Transaction Codes:
  
  You can use transaction codes like PA03 (to maintain infotypes) or PA30 (to maintain employee master data) to check the status of specific infotypes and make necessary adjustments.
  
  
  
  Related Information:
  
  Authorization: Ensure that you have the necessary authorizations to make changes to payroll control records and employee data.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for handling payroll processing and employee data changes.
  Testing: If changes are made to the payroll control record, it is advisable to test the impact in a development or quality assurance environment before applying changes in production.
  
  By following these steps, you should be able to address the HRBASBG021 error and make the necessary changes to employee data.