How To Fix HRBAS_ITF007 - You cannot create archived records

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBAS_ITF - HRBAS Infotype-Framework Messages

• Message number: 007

• Message text: You cannot create archived records

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBAS_ITF007 - You cannot create archived records ?

  The SAP error message HRBAS_ITF007, which states "You cannot create archived records," typically occurs in the context of Human Resources (HR) and is related to the archiving process of employee records. This error indicates that the system is trying to create or modify a record that is already archived, or that the system settings do not allow for the creation of new records in an archived state.
  Causes:
  
  Archived Data: The record you are trying to create or modify may be linked to an employee or data that has already been archived.
  System Configuration: The system may be configured to prevent the creation of new records if certain conditions are met, such as if the employee's status is set to archived.
  Data Consistency: The system may have integrity checks that prevent changes to records that are in an archived state to maintain data consistency.
  
  Solutions:
  
  Check Employee Status: Verify the status of the employee record you are trying to modify. If the employee is archived, you may need to unarchive the record or create a new record instead.
  Review Archiving Settings: Check the archiving settings in your SAP system. Ensure that the configuration allows for the creation of new records as needed.
  Use Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to check the status of the employee record. If the record is archived, you may need to use transaction codes related to archiving to manage the records.
  Consult Documentation: Refer to SAP documentation or notes related to HR archiving to understand the specific conditions under which this error occurs.
  Contact SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support for assistance. They may provide insights based on the specific configuration of your system.
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP HR, which involves moving data from the database to an archive to improve performance and manage data retention.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and PA40 (Personnel Actions) for managing HR data.
  SAP Notes: Search for SAP Notes related to HR archiving and error messages for additional troubleshooting steps and solutions.
  
  By following these steps, you should be able to address the HRBAS_ITF007 error and manage your HR records effectively.