How To Fix HRBAS00_TOOLS005 - &1 "&2" already locked by user &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBAS00_TOOLS - Tools for ITF

• Message number: 005

• Message text: &1 "&2" already locked by user &3

Diagnosis
&V1& "&V2&" already locked by user &V3&.
Key of locked object: &V4& (notation: ppoonnnnnnnn with pp = plan
variant; oo = object type; nnnnnnnn = object ID)

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Wait until the user &V3& has completed the processing of the object.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBAS00_TOOLS005 - &1 "&2" already locked by user &3 ?

  The SAP error message HRBAS00_TOOLS005 indicates that a specific object (such as a personnel number, infotype, or other HR-related data) is currently locked by another user. This locking mechanism is a part of SAP's data integrity and concurrency control, ensuring that multiple users do not make conflicting changes to the same data simultaneously.
  Cause:
  The error occurs when:
  
  A user is currently editing or has opened a session on the specified object.
  The object is locked due to a previous transaction that has not been completed or has not been released properly.
  The lock may be due to a long-running transaction or a session that has not been closed.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify the Locking User: The error message provides the user ID of the person who has locked the object. You can check with that user to see if they can release the lock.
  
  
  Wait for the Lock to be Released: If the locking user is actively working on the object, you may need to wait until they finish their transaction and release the lock.
  
  
  Use Transaction SM12: 
  
  Go to transaction SM12 (Display and Delete Locks).
  Enter the user ID that is locking the object and execute the search.
  You can see the list of locks held by that user. If necessary and if you have the appropriate authorizations, you can delete the lock entry. However, be cautious with this approach, as it may lead to data inconsistencies if the user is still working on the data.
  
  
  
  Check for Background Jobs: Sometimes, background jobs may hold locks on objects. Check transaction SM37 to see if there are any jobs running that might be causing the lock.
  
  
  Review System Logs: If the issue persists, check the system logs for any errors or warnings that might provide additional context about the locking issue.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or SAP directly for further assistance.
  
  
  Related Information:
  
  Lock Mechanism: SAP uses a locking mechanism to prevent data inconsistencies. Locks can be either exclusive (preventing all other users from accessing the data) or shared (allowing read access but preventing write access).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SM12 (lock entries), SM21 (system log), and SM37 (job monitoring) to help diagnose and resolve locking issues.
  User Training: Ensure that users are trained on proper session management and how to release locks when they are done with their transactions.
  
  By following these steps, you should be able to address the HRBAS00_TOOLS005 error effectively.