How To Fix HRASR00_PROCESS136 - Process &1 workflow &2 step &3 element &4 does not belong to the form

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_PROCESS -

• Message number: 136

• Message text: Process &1 workflow &2 step &3 element &4 does not belong to the form

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_PROCESS136 - Process &1 workflow &2 step &3 element &4 does not belong to the form ?

  The SAP error message HRASR00_PROCESS136 typically occurs in the context of SAP's HR (Human Resources) module, particularly when dealing with workflows and forms in the SAP Employee Self-Service (ESS) or Manager Self-Service (MSS) applications. This error indicates that there is a mismatch between the workflow process and the form being used, specifically that a certain step or element in the workflow does not correspond to the expected form structure.
  Cause:
  
  Workflow Configuration Issues: The workflow process may have been modified or incorrectly configured, leading to references to steps or elements that do not exist in the associated form.
  Form Changes: If the form has been changed (e.g., fields added or removed) after the workflow was created, the workflow may still reference the old structure.
  Transport Issues: If the workflow or form was transported from one system to another (e.g., from development to production), there may be inconsistencies in the objects.
  Version Mismatch: The version of the workflow and the form may not match, leading to discrepancies in expected elements.
  
  Solution:
  
  Check Workflow Configuration: Review the workflow configuration in transaction SWDD (Workflow Builder) to ensure that all steps and elements are correctly defined and correspond to the form.
  Validate Form Structure: Use transaction HRASR_FORM to check the form structure and ensure that it matches the workflow definition. Make sure that all required fields and elements are present.
  Recreate or Adjust Workflow: If necessary, recreate the workflow or adjust it to align with the current form structure. This may involve adding or removing steps or elements.
  Transport Consistency: If the issue arose after a transport, ensure that all related objects (workflow, form, etc.) were transported correctly and are in sync.
  Testing: After making changes, test the workflow to ensure that it executes without errors.
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  HRASR_FORM: Form Management
  SWI1: Work Item Selection
  
  
  Documentation: Refer to SAP Help documentation for detailed information on workflows and forms in HR.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to this error message.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP Basis or HR module support team for further investigation.