How To Fix GU840 - Database change for ledger &, record type &, version & not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: GU - FI-SL utilities

• Message number: 840

• Message text: Database change for ledger &, record type &, version & not allowed

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

System Response

authorization.
You want to change transaction data for which you do not have any

What causes this issue?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GU840 - Database change for ledger &, record type &, version & not allowed ?

  The SAP error message GU840 indicates that there is an issue with a database change related to a specific ledger, record type, and version. This error typically arises in the context of financial accounting and controlling, particularly when dealing with ledgers in the SAP system.
  Cause:
  The error message GU840 can occur due to several reasons, including:
  
  Incorrect Configuration: The ledger or record type may not be configured correctly in the system, leading to restrictions on changes.
  Version Control: The version specified may not be allowed for the type of change being attempted. For example, certain versions may be locked for changes after a specific period.
  Authorization Issues: The user may not have the necessary authorizations to make changes to the specified ledger or record type.
  Posting Periods: The posting period may be closed, preventing any changes to the ledger entries.
  Data Consistency: There may be inconsistencies in the data that prevent the system from allowing the change.
  
  Solution:
  To resolve the GU840 error, you can take the following steps:
  
  
  Check Configuration: Review the configuration settings for the ledger and record type in the SAP system. Ensure that they are set up correctly and that the version you are trying to use is allowed for changes.
  
  
  Review Version Settings: Verify the version settings in the system. If the version is locked or not allowed for changes, you may need to unlock it or use a different version.
  
  
  Authorization Check: Ensure that the user attempting to make the change has the necessary authorizations. You may need to consult with your SAP security team to verify and adjust user roles if necessary.
  
  
  Open Posting Periods: Check if the posting period is open. If it is closed, you may need to open it temporarily to allow the changes to be made.
  
  
  Data Consistency Check: Run data consistency checks to identify any issues that may be causing the error. This may involve checking for missing or incorrect entries in the database.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the GU840 error for any specific guidance or patches that may be applicable.
  
  
  Contact SAP Support: If the issue persists after trying the above steps, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as OB52 (to manage posting periods) or OBA7 (to check ledger settings) to investigate the issue further.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the GU840 error and implement a suitable solution.