How To Fix GC794 - Data entry on totals items is not allowed >>

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 794

• Message text: Data entry on totals items is not allowed >>

What causes this issue?

In line layout &V2& for data entry form &V1&, the line indicator
&V3& was used for totals item &V4&. This prompts values to be entered
for totals item &V4&, which is not allowed!

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

None of the following line indicators can be used for totals items:
'BJ', 'BS', 'BV', 'BW', 'VB', 'VU', 'VW', 'W', 'WS'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC794 - Data entry on totals items is not allowed >> ?

  The SAP error message GC794 ("Data entry on totals items is not allowed") typically occurs when a user attempts to enter or modify data on a totals item in a report or transaction where such actions are not permitted. Totals items are summary lines that aggregate data from multiple line items, and as such, they are not meant to be edited directly.
  Cause:
  
  Totals Item: The line you are trying to edit is a totals item, which is calculated based on other line items.
  Data Entry Restrictions: SAP restricts direct data entry on totals items to maintain data integrity and accuracy.
  Incorrect Configuration: There may be a configuration issue in the way the report or transaction is set up.
  
  Solution:
  
  Check Line Item: Ensure that you are trying to enter data on a line item that is not a totals item. You should only be entering data on individual line items.
  Review Report Settings: If you are working with a report, check the settings or layout to ensure that you are not inadvertently trying to edit a totals line.
  Use Correct Transaction: Make sure you are using the correct transaction code or report that allows for data entry on line items.
  Consult Documentation: Refer to SAP documentation or help resources for the specific transaction or report you are using to understand how to properly enter data.
  Contact Support: If the issue persists and you believe it is a configuration issue, contact your SAP support team or administrator for further assistance.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message.
  User Permissions: Ensure that your user role has the necessary permissions to perform the actions you are attempting.
  Training: If you are new to SAP, consider undergoing training to better understand how to navigate and use the system effectively.
  
  By following these steps, you should be able to resolve the error message GC794 and continue with your data entry tasks in SAP.