How To Fix GA857 - Allocation type and plan/actual indicator must not be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: GA - Allocations

• Message number: 857

• Message text: Allocation type and plan/actual indicator must not be changed

What causes this issue?

You have generated a cycle from more than one subcycle. The allocation
type and the plan/actual indicator for the subcycles must be the same
as those in the new cycle. If the new cycle already exists, you must
not change its allocation type or plan/actual indicator.

System Response

Processing stops

How to fix this error?

Ensure that the allocation type and plan/actual indicator are
consistent.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GA857 - Allocation type and plan/actual indicator must not be changed ?

  The SAP error message GA857 ("Allocation type and plan/actual indicator must not be changed") typically occurs in the context of financial accounting and controlling when there is an attempt to change the allocation type or the plan/actual indicator of a cost element or cost center that is already in use. This can happen during various processes, such as when trying to modify a cost element or when performing certain transactions in the system.
  Cause:
  
  Modification of Existing Data: The error is triggered when there is an attempt to change the allocation type or the plan/actual indicator of a cost element that has already been defined and used in previous postings.
  Data Integrity: SAP enforces this restriction to maintain data integrity and consistency in financial reporting and controlling processes. Changing these attributes could lead to inconsistencies in financial data.
  
  Solution:
  
  Review the Cost Element/Cost Center: Check the cost element or cost center that is causing the error. Ensure that you are not trying to change the allocation type or plan/actual indicator for an element that has already been used in transactions.
  Create a New Cost Element: If you need a different allocation type or plan/actual indicator, consider creating a new cost element instead of modifying the existing one.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for managing cost elements and cost centers to ensure compliance with best practices.
  Authorization Check: Ensure that you have the necessary authorizations to make changes to the cost elements or cost centers. Sometimes, restrictions may be in place based on user roles.
  Contact SAP Support: If the issue persists and you believe it should not be occurring, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KA01 (Create Cost Element), KA02 (Change Cost Element), and KA03 (Display Cost Element) to manage cost elements effectively.
  Cost Element Categories: Understand the different categories of cost elements (primary and secondary) and their implications on allocation types and plan/actual indicators.
  SAP Notes: Check for any relevant SAP Notes that may address specific scenarios or provide additional guidance related to this error message.
  
  By following these steps, you should be able to resolve the GA857 error and ensure proper management of cost elements and cost centers in your SAP system.