How To Fix G3628 - &1 documents contained in the selection were deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: G3 - Messages for SAP Consolidation: Integration

• Message number: 628

• Message text: &1 documents contained in the selection were deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

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Smart SAP Assistant

• What is the cause and solution for SAP error message G3628 - &1 documents contained in the selection were deleted ?

  The SAP error message G3628 indicates that the documents you are trying to access or process have been deleted. This message typically arises in the context of document management or when working with financial documents, such as invoices or purchase orders.
  Cause:
  
  Document Deletion: The most straightforward cause is that the documents you are trying to access have been deleted from the system. This could be due to a manual deletion by a user or an automated process that purges old or unnecessary documents.
  Archiving: The documents may have been archived as part of a data management strategy. In this case, they are not deleted but moved to an archive where they are no longer accessible in the same way.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view certain documents, leading to the impression that they have been deleted.
  
  Solution:
  
  Check Document Status: Verify if the documents are indeed deleted or if they have been archived. You can do this by checking the document management system or the relevant transaction codes in SAP.
  Review Deletion Logs: If you have access, check the deletion logs to see if the documents were deleted and by whom. This can help in understanding the context of the deletion.
  Restore from Archive: If the documents were archived, you may need to restore them from the archive. This typically requires specific permissions and may involve using transaction codes related to archiving.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP documentation for further assistance.
  Check Authorizations: Ensure that your user account has the necessary permissions to access the documents in question.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for archiving and restoring documents.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  Documentation: Review SAP documentation on document management and archiving processes to understand how documents are handled in your specific SAP environment.
  
  By following these steps, you should be able to diagnose and potentially resolve the issue related to the G3628 error message in SAP.