How To Fix FR628 - Choose either "Print Form" or "Create XML"

SAP Error Message - Details

• Message type: E = Error

• Message class: FR - Messages for FI Reporting

• Message number: 628

• Message text: Choose either "Print Form" or "Create XML"

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FR628 - Choose either "Print Form" or "Create XML" ?

  The SAP error message FR628, which states "Choose either 'Print Form' or 'Create XML'," typically occurs in the context of generating output for documents such as invoices, purchase orders, or other forms where the system allows for multiple output formats. This error indicates that the system requires you to select one of the two options for output processing, but both options have been selected or none has been selected.
  Cause:
  
  Multiple Output Options Selected: The user may have inadvertently selected both "Print Form" and "Create XML" options in the output settings.
  Configuration Issues: The output type configuration in SAP may not be set up correctly, leading to conflicts in the output options.
  User Input Error: The user may not have made a clear choice between the two options, leading to ambiguity in the system.
  
  Solution:
  
  Select One Option: When prompted with the error, go back to the output settings and ensure that you select either "Print Form" or "Create XML," but not both. 
  Check Output Configuration: If you are an administrator or have access to configuration settings, check the output type settings in transaction code NACE or SPRO to ensure that the output types are configured correctly and do not conflict with each other.
  User Training: If this error is common among users, consider providing training or documentation to help them understand how to properly select output options.
  Debugging: If the issue persists, you may need to debug the program or consult with your SAP support team to identify any underlying issues in the code or configuration.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like NACE (for output types) and SPRO (for configuration settings) to manage output settings effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Roles: Ensure that users have the appropriate roles and permissions to access and modify output settings, as restrictions may lead to confusion.
  
  By following these steps, you should be able to resolve the FR628 error and successfully generate the desired output format in SAP.