How To Fix FKKDPR027 - Retention start for partner &1, rule var. &2 determined suffic. from DB

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKDPR - Message Class for Data Privacy

• Message number: 027

• Message text: Retention start for partner &1, rule var. &2 determined suffic. from DB

What causes this issue?

The system was able to determine the retention start from the database
for the combination of business partner and rule variant &V1&/&V2& and
application object &V3&. The retention start that was determined is
after the threshold date.
Based on the settings in Customizing for Contract Accounts Receivable
and Payable under <LS>Technical Settings -> Data Security ->
<DS:SIMG._FICADS_V_TFKDPR_GLO>Make Global Settings for Protection of
Personal Data</></>, the system cannot determine an earlier retention
start for the business partner from the archive. Accessing the archive
is therefore not necessary.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKDPR027 - Retention start for partner &1, rule var. &2 determined suffic. from DB ?

  The SAP error message FKKDPR027 typically relates to issues in the area of contract accounts receivable and payable (FI-CA) within the SAP system, specifically concerning the retention start date for a partner in relation to a specific rule variable.
  Cause:
  The error message indicates that the system was unable to determine a sufficient retention start date for the specified partner and rule variable from the database. This can occur due to several reasons, including:
  
  Missing Configuration: The retention rules or the relevant configuration for the partner may not be set up correctly in the system.
  Data Inconsistencies: There may be inconsistencies or missing data in the master data records for the partner or the relevant rule variable.
  Incorrect Partner Assignment: The partner may not be correctly assigned to the relevant retention rules or may not have the necessary data to determine the retention start date.
  Database Issues: There could be issues with the database that prevent the system from retrieving the necessary information.
  
  Solution:
  To resolve the FKKDPR027 error, you can take the following steps:
  
  
  Check Configuration:
  
  Verify that the retention rules are correctly configured in the system. This includes checking the settings for the partner and the rule variable.
  Ensure that the retention start date logic is correctly defined in the configuration.
  
  
  
  Review Master Data:
  
  Check the master data for the partner involved. Ensure that all necessary fields are filled out and that there are no missing or incorrect entries.
  Look for any inconsistencies in the data that might prevent the system from determining the retention start date.
  
  
  
  Validate Partner Assignment:
  
  Ensure that the partner is correctly assigned to the relevant retention rules. This may involve checking the partner's role and the associated settings.
  
  
  
  Database Check:
  
  If the issue persists, consider checking the database for any inconsistencies or errors. This may involve running database consistency checks or consulting with your database administrator.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the FKKDPR027 error for any specific guidance or updates that may apply to your version of SAP.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through the above steps, consider reaching out to SAP support for further assistance. Provide them with the error message details and any relevant context to help them diagnose the issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP FI-CA that may help in troubleshooting, such as transaction codes for configuration (SPRO), master data maintenance (BP), and reporting.
  SAP Notes: Search for SAP Notes related to FKKDPR027 in the SAP Support Portal, as there may be specific patches or updates that address this error.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify and resolve the underlying cause of the FKKDPR027 error in your SAP system.