How To Fix FI790 - Functional area & cannot be deleted, as actuals data exists

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 790

• Message text: Functional area & cannot be deleted, as actuals data exists

What causes this issue?

Transaction data exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

For more detailed information, call the error log using transaction
SLG1.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI790 - Functional area & cannot be deleted, as actuals data exists ?

  The SAP error message FI790 indicates that a functional area cannot be deleted because there are actuals data associated with it. This typically occurs in the context of financial accounting, where functional areas are used for internal reporting and cost allocation.
  Cause:
  
  
  Actual Data Exists: The primary reason for this error is that there are posted transactions (actuals) linked to the functional area you are trying to delete. This could include various financial documents such as invoices, journal entries, or other postings that reference the functional area.
  
  
  Data Integrity: SAP enforces data integrity rules to ensure that deleting a functional area does not lead to inconsistencies in financial reporting or data analysis.
  
  
  Solution:
  To resolve this error, you have a few options:
  
  
  Check for Actuals: 
  
  Use transaction codes like FB03 (Display Document) or FBL3N (G/L Account Line Items) to review the postings associated with the functional area.
  Identify and analyze the transactions that are linked to the functional area.
  
  
  
  Delete or Adjust Transactions:
  
  If possible, reverse or delete the transactions that are associated with the functional area. This may involve using transaction codes like FB08 (Reverse Document) or FBRA (Reset Cleared Items).
  Ensure that you have the necessary authorizations and that you follow your organization's policies regarding data changes.
  
  
  
  Change Functional Area:
  
  If you cannot delete the actuals, consider changing the functional area in the relevant postings to another valid functional area that you wish to keep.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about the implications of deleting or modifying transactions, consult with your finance or accounting team to ensure compliance with financial reporting standards.
  
  
  
  Use Custom Programs or Reports:
  
  In some cases, custom reports or programs may be available to help identify and manage functional areas and their associated transactions.
  
  
  
  Related Information:
  
  Functional Areas: In SAP, functional areas are used for internal reporting purposes, allowing organizations to analyze costs and revenues by different segments of the business.
  Data Consistency: SAP prioritizes data consistency and integrity, which is why it restricts the deletion of functional areas with existing actuals.
  Authorization: Ensure that you have the necessary authorizations to make changes to financial data in SAP.
  
  If you continue to face issues or if the situation is complex, it may be beneficial to reach out to your SAP support team or a consultant with expertise in SAP FI (Financial Accounting) for further assistance.