How To Fix FACRA023 - You are not a substitute of &1. Configure in Business Workplace if needed

SAP Error Message - Details

• Message type: E = Error

• Message class: FACRA - Messages in application Manage Accruals

• Message number: 023

• Message text: You are not a substitute of &1. Configure in Business Workplace if needed

What causes this issue?

You are not a substitute for &V1&. The one whom you are substitute for m
ust have maintained your name before hand in the SAP business workplace.

System Response

How to fix this error?

Contact &V1& and ask him or her to configure substitutes by following th
e steps:
Go to <DS:TRAN.SBWP>SAP bussiness workplace</>
Go to menu: Settings->Workflow Settings->Edit Substitutes
Create substitutes

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FACRA023 - You are not a substitute of &1. Configure in Business Workplace if needed ?

  The SAP error message FACRA023 indicates that a user is trying to perform an action or access a function for which they are not authorized as a substitute for another user. This typically occurs in the context of workflow or business workplace scenarios where substitutes are configured for users.
  Cause:
  The error arises when:
  
  A user attempts to act on behalf of another user (the substitute) but is not configured as a valid substitute in the system.
  The user may not have the necessary authorizations to perform the action they are trying to execute.
  The substitute configuration in the Business Workplace (SBWP) is either missing or incorrectly set up.
  
  Solution:
  To resolve the FACRA023 error, you can follow these steps:
  
  
  Check Substitute Configuration:
  
  Go to the Business Workplace (transaction code SBWP).
  Navigate to the "Substitutes" section.
  Verify if the user is correctly set up as a substitute for the intended user. If not, you may need to add them as a substitute.
  
  
  
  Configure Substitutes:
  
  If you have the necessary authorizations, you can configure substitutes by:
  
  Selecting the user for whom you want to set a substitute.
  Adding the user who will act as a substitute.
  Specifying the validity period for the substitution.
  
  
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to perform the action they are trying to execute. This may involve checking roles and authorizations in the user profile.
  
  
  
  Consult with SAP Basis or Security Team:
  
  If you do not have the necessary permissions to configure substitutes or check authorizations, contact your SAP Basis or Security team for assistance.
  
  
  
  Testing:
  
  After making the necessary changes, test the functionality again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SBWP: Business Workplace
  SU01: User Maintenance (to check user roles and authorizations)
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for more details on configuring substitutes and managing user authorizations.
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  
  
  By following these steps, you should be able to resolve the FACRA023 error and ensure that the user can act as a substitute as intended.