How To Fix F9619 - Archiving index life &1 is less than account life &2

SAP Error Message - Details

• Message type: E = Error

• Message class: F9 - Messages from all FI Archiving and Deletion Programs

• Message number: 619

• Message text: Archiving index life &1 is less than account life &2

What causes this issue?

Archiving index life &V1& is not as long as account life &V2&. It does
not make sense to enter a life which is not as long as account life
&V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain the value according to the above instructions.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F9619 - Archiving index life &1 is less than account life &2 ?

  The SAP error message F9619 indicates a discrepancy between the archiving index life and the account life for a specific account. This error typically arises in the context of financial data archiving, where the system checks the retention periods for archived data.
  Cause:
  
  Archiving Index Life: This refers to the duration for which the archiving index (which helps in accessing archived data) is retained in the system.
  Account Life: This is the duration for which the actual account data must be retained according to legal or business requirements.
  The error occurs when the archiving index life is set to a shorter duration than the account life, which violates the data retention policy.
  
  Solution:
  To resolve this error, you need to ensure that the archiving index life is equal to or greater than the account life. Here are the steps to do this:
  
  
  Check Current Settings:
  
  Go to the transaction code SARA (Archive Administration).
  Check the archiving object related to the error (e.g., FI documents).
  Review the settings for the archiving index life and account life.
  
  
  
  Adjust Archiving Index Life:
  
  If the archiving index life is indeed shorter, you will need to adjust it.
  This can typically be done in the customizing settings for the archiving object. You may need to consult with your SAP Basis or Security team to make these changes.
  
  
  
  Consult Legal/Compliance Requirements:
  
  Ensure that the new settings comply with your organization’s data retention policies and any legal requirements.
  
  
  
  Re-run Archiving Process:
  
  After making the necessary adjustments, re-run the archiving process to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  Documentation: Refer to SAP Help documentation for archiving and data retention policies.
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional guidance.
  
  Best Practices:
  
  Regularly review and update your archiving settings to ensure compliance with changing legal requirements.
  Document any changes made to archiving settings for future reference and audits.
  Engage with your compliance or legal team to understand the implications of data retention policies.
  
  By following these steps, you should be able to resolve the F9619 error and ensure that your archiving processes are compliant with your organization's data retention policies.