How To Fix F5748 - Related clearing documents have already been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 748

• Message text: Related clearing documents have already been archived

Self-Explanatory Message

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• What is the cause and solution for SAP error message F5748 - Related clearing documents have already been archived ?

  The SAP error message F5748, which states "Related clearing documents have already been archived," typically occurs when you are trying to access or process a document that has been archived in the SAP system. This can happen in various financial transactions, particularly when dealing with clearing documents in accounts receivable or accounts payable.
  Cause:
  
  Archiving Process: The error indicates that the clearing documents related to the transaction you are trying to process have been archived. Archiving is a process in SAP that moves data that is no longer needed for daily operations to a separate storage area to improve system performance.
  Document Access: When you attempt to access or modify a document that has been archived, the system cannot retrieve the necessary data, leading to this error.
  
  Solution:
  
  Check Archiving Status: Verify if the clearing documents are indeed archived. You can do this by checking the archiving settings and logs in the SAP system.
  Access Archived Data: If you need to access the archived documents, you may need to use the Archive Information System (transaction code SARA) to view or restore the archived data.
  Consult with IT/Support: If you do not have the necessary permissions or knowledge to access archived data, consult your SAP Basis team or IT support for assistance.
  Review Document Flow: Ensure that the document flow is correct and that you are not trying to process a document that should not be modified or accessed anymore.
  Reprocess Transactions: If the transaction you are trying to process is dependent on the archived documents, you may need to reprocess or adjust your transactions accordingly.
  
  Related Information:
  
  Archiving Configuration: Familiarize yourself with the archiving configuration in your SAP system, which can be found in transaction SARA. This includes understanding which documents are archived and the retention periods.
  Transaction Codes: Common transaction codes related to archiving include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SARCH: Archive Object Management
  
  
  Documentation: Review SAP documentation or help files related to archiving and document management for more detailed procedures and guidelines.
  
  By following these steps, you should be able to address the error message F5748 and understand the implications of working with archived documents in SAP.