How To Fix F5238 - Document & & does not exist in fisc.year & or has been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 238

• Message text: Document & & does not exist in fisc.year & or has been archived

What causes this issue?

The following causes are possible:
Document &V1& &V2& does not exist in fiscal year &V3&.
The document is still being updated.
The document has already been archived or is located in the cold area of
the database.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to retrieve the document from the archive in order to
display it, you must first change your document display processing
options (select the option "Search for documents in archive").
<DS:TRAN.FB00> Change processing options</>
This option is however not possible unless the document index has been
maintained in the archive to enable you to access documents. To maintain
the index, you must set the option 'Build index' for the delete program
for object FI_DOCUMNT, in the archiving configuration function. Failing
this, you can generate the index retroactively using program SAPF048S.
No prerequisites are required for documents in the cold area of the
database.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5238 - Document & & does not exist in fisc.year & or has been archived ?

  The SAP error message F5238 indicates that a specific document does not exist in the specified fiscal year or has been archived. This error typically occurs when you are trying to access a financial document (like an invoice or a payment) that either has not been created, has been deleted, or has been archived in the system.
  Causes:
  
  Document Not Created: The document you are trying to access may not have been created in the system.
  Incorrect Fiscal Year: You may be trying to access a document in the wrong fiscal year.
  Document Archived: The document may have been archived as part of the data management process in SAP.
  Authorization Issues: You may not have the necessary permissions to view the document.
  Data Consistency Issues: There may be inconsistencies in the database that prevent the document from being found.
  
  Solutions:
  
  
  Verify Document Existence: Check if the document number you are trying to access is correct and exists in the system. You can do this by using transaction codes like FB03 (Display Document) or FBL1N (Vendor Line Item Display).
  
  
  Check Fiscal Year: Ensure that you are looking for the document in the correct fiscal year. You can verify the fiscal year settings in your company code configuration.
  
  
  Check Archive Settings: If the document has been archived, you may need to access the archive using transaction SARA (Archive Administration) to see if the document can be retrieved from the archive.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to view the document. You may need to contact your SAP security administrator to check your user roles.
  
  
  Consult with IT Support: If you suspect data consistency issues or if the document should exist but cannot be found, consult your IT support team or SAP Basis team for further investigation.
  
  
  Use Alternative Reports: If the document is archived, you may need to use specific reports or transactions designed to access archived data.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), SARA (Archive Administration), and FBL1N (Vendor Line Item Display).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for financial document management and archiving processes to understand how documents are handled in your system.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the F5238 error message in SAP.