How To Fix EBW023 - &1 records correspond to selection criteria and retention period

SAP Error Message - Details

• Message type: E = Error

• Message class: EBW - IS-U Business Information Warehouse

• Message number: 023

• Message text: &1 records correspond to selection criteria and retention period

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBW023 - &1 records correspond to selection criteria and retention period ?

  The SAP error message EBW023 indicates that there are a certain number of records (represented by &1) that correspond to the selection criteria and retention period specified in your query or operation. This message typically arises in the context of data archiving or data retention processes within SAP systems.
  Cause:
  
  Selection Criteria: The records that are being processed do not meet the specified selection criteria. This could be due to incorrect parameters or filters applied during the selection process.
  Retention Period: The records may fall outside the defined retention period, meaning they are either too old or too new based on the criteria set in the system.
  Data Volume: There may be a large volume of records that match the criteria, which can lead to performance issues or exceed system limits.
  
  Solution:
  
  Review Selection Criteria: Check the selection criteria you have set. Ensure that they are correct and that you are targeting the right data.
  Adjust Retention Period: If the retention period is too restrictive, consider adjusting it to include the records you need to process.
  Data Archiving: If you are trying to archive data, ensure that the archiving settings are correctly configured. You may need to adjust the archiving object settings or the retention period defined for that object.
  Batch Processing: If the number of records is too large, consider processing them in smaller batches to avoid performance issues.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the archiving or retention policies applicable to your system.
  
  Related Information:
  
  Transaction Codes: You may want to look into transaction codes related to data archiving, such as SARA (Archive Administration) or SARI (Archive Information System).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  System Logs: Review system logs for any additional error messages or warnings that may provide more context about the issue.
  User Authorization: Ensure that you have the necessary authorizations to perform the operations related to data archiving or retention.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or functional team for further assistance.