How To Fix EBR001 - Archive batch records first

SAP Error Message - Details

• Message type: E = Error

• Message class: EBR - Message Class for Batch Records

• Message number: 001

• Message text: Archive batch records first

What causes this issue?

The system could not find any archived batch records that match the
selection criteria you have entered. However, you can only approve
archived batch records.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Archive the batch records you want to approve first.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EBR001 - Archive batch records first ?

  The SAP error message EBR001: "Archive batch records first" typically occurs in the context of batch management and archiving processes within SAP. This error indicates that there are batch records that need to be archived before you can proceed with certain operations, such as deleting or modifying batch data.
  Cause:
  The primary cause of this error is that the system has detected existing batch records that are still active and have not been archived. In SAP, batch records are often associated with production, quality management, and inventory management processes. If these records are not archived, the system prevents further actions to ensure data integrity and compliance with regulatory requirements.
  Solution:
  To resolve the EBR001 error, you need to follow these steps:
  
  
  Identify Active Batch Records:
  
  Use transaction codes like MM03 (Display Material) or MSC3N (Display Batch) to check for active batch records associated with the material in question.
  
  
  
  Archive Batch Records:
  
  Use the archiving transaction, typically SARA (Archive Administration), to archive the relevant batch records. You may need to select the appropriate object for batch management, which is usually BC_BATCH.
  Follow the archiving process, ensuring that you have the necessary authorizations and that the archiving settings are correctly configured.
  
  
  
  Check Archiving Logs:
  
  After archiving, check the logs to ensure that the batch records were archived successfully and that there are no errors in the process.
  
  
  
  Retry the Operation:
  
  Once the batch records have been archived, retry the operation that triggered the EBR001 error.
  
  
  
  Related Information:
  
  Batch Management: Understand the batch management processes in SAP, including how batches are created, managed, and archived.
  Regulatory Compliance: Be aware of any regulatory requirements that may necessitate the retention of batch records for a certain period.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  User Authorizations: Ensure that you have the necessary authorizations to perform archiving and other related operations.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further investigation or to check for any system-specific configurations that may be affecting the archiving process.