How To Fix EARC061 - Mass cancellation invalid for document &1 because it has archiv. stat. &2

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC - IS-U: Archiving

• Message number: 061

• Message text: Mass cancellation invalid for document &1 because it has archiv. stat. &2

What causes this issue?

Since the line items in document &V1& have already been archived
(archive status: &V2&) the document can no longer be cancelled using a
mass cancellation.
The following archiving statuses exist:
1,,Print document line items can be archived
2,,Print document line items can be deleted
3,,Print document line items were deleted
4,,Print document header can be archived
5,,Print document header can be deleted

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Carry out an individual cancellation for the document.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EARC061 - Mass cancellation invalid for document &1 because it has archiv. stat. &2 ?

  The SAP error message EARC061 indicates that a mass cancellation operation is invalid for a specific document because it has an archival status that prevents such actions. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Archival Status: The document in question has been archived, which means it is no longer available for standard processing operations like mass cancellation. Archiving is typically done to improve system performance and manage data volume.
  Document Type: Certain document types may have specific rules regarding their cancellation, especially if they are already archived.
  
  Solution:
  
  Check Archival Status: Verify the archival status of the document. You can do this by checking the document in the relevant transaction or using the archive management tools in SAP.
  Unarchive the Document: If the document needs to be canceled, you may need to unarchive it first. This typically requires administrative privileges and should be done with caution, as it may affect system performance and data integrity.
  Manual Cancellation: If mass cancellation is not possible due to the archival status, consider canceling the document manually if the system allows it.
  Consult Documentation: Review the SAP documentation or consult with your SAP Basis or functional team to understand the implications of unarchiving and the correct procedures to follow.
  Adjust Archiving Strategy: If this issue occurs frequently, it may be worth reviewing your archiving strategy to ensure that documents that may need to be canceled are not archived prematurely.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archived documents.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  User Permissions: Ensure that you have the necessary permissions to perform actions related to archiving and document management.
  System Performance: Understand the trade-offs between archiving for performance and the need for operational flexibility in document management.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support or your internal SAP team for further assistance.