How To Fix EARC060 - Cancellation invalid for doc. &1 because it has archiving status &2

SAP Error Message - Details

• Message type: E = Error

• Message class: EARC - IS-U: Archiving

• Message number: 060

• Message text: Cancellation invalid for doc. &1 because it has archiving status &2

What causes this issue?

The document &V1& can no longer be cancelled because it has archiving
status &V2&.
The following archiving statuses exist:
1,,Print document line items can be archived
2,,Print document line items can be deleted
3,,Print document line items were deleted
4,,Print document header can be archived
5,,Print document header can be deleted

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message EARC060 - Cancellation invalid for doc. &1 because it has archiving status &2 ?

  The SAP error message EARC060 indicates that a cancellation operation is being attempted on a document that has an archiving status that does not allow for cancellation. This typically occurs in the context of financial documents or other transactional records that have been archived in the SAP system.
  Cause:
  The error message is triggered when:
  
  You attempt to cancel a document that has already been archived.
  The document's archiving status is set to a state that prohibits any further modifications, including cancellations.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check the Document Status: Verify the archiving status of the document in question. You can do this by accessing the document in the relevant transaction and checking its details.
  
  
  Unarchive the Document: If the document needs to be canceled and it is archived, you may need to unarchive it. This typically requires administrative privileges and may involve using specific SAP transactions or tools designed for document management.
  
  
  Consult with Your SAP Administrator: If you do not have the necessary permissions to unarchive documents or if you are unsure about the process, consult with your SAP Basis or system administrator. They can provide guidance on the appropriate steps to take.
  
  
  Review Archiving Policies: If this issue occurs frequently, it may be worth reviewing your organization's archiving policies and procedures. Ensure that the policies align with business needs and that users are aware of the implications of archiving documents.
  
  
  Alternative Solutions: If cancellation is not possible due to the archiving status, consider whether there are alternative ways to address the issue, such as creating a reversal document or adjusting related entries.
  
  
  Related Information:
  
  SAP Documentation: Refer to SAP Help documentation for more details on document archiving and cancellation processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archived documents.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to perform document cancellations and manage archived documents.
  
  By following these steps, you should be able to address the EARC060 error and understand the implications of document archiving in your SAP environment.