How To Fix DPR_APPROVAL042 - Status of approval for phase &1 is not up-to-date

SAP Error Message - Details

• Message type: E = Error

• Message class: DPR_APPROVAL - Development Projects: Approval Messages

• Message number: 042

• Message text: Status of approval for phase &1 is not up-to-date

What causes this issue?

At least one individual approval already exists for the approval.
However, the status of the approval could not be updated when updating
the individual approval because several individual approvals were being
processed at the same time or the phase for the approval was being
edited.
Therefore, the detail screen still displays the old information
<LS>Approval was started</> (instead of <LS>Approval was started.
Individual approvals already exist</>).

System Response

Since the project is open in display mode or the approval cannot be
locked, it is not possible to adjust the status of the approval. If the
approval can be locked again or if you process it in change mode next
time, the status is automatically updated when you save.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message DPR_APPROVAL042 - Status of approval for phase &1 is not up-to-date ?

  The SAP error message DPR_APPROVAL042 indicates that the status of the approval for a specific phase in a project is not up-to-date. This typically occurs in the context of project management within SAP, particularly when using the SAP Project System (PS) or SAP Portfolio and Project Management (PPM) modules.
  Cause:
  
  Outdated Approval Status: The approval status for the specified phase has not been updated after changes were made to the project or phase.
  Missing Approvals: There may be pending approvals that need to be addressed before the status can be updated.
  System Configuration Issues: There could be configuration issues in the project management settings that prevent the status from being updated correctly.
  User Authorization: The user may not have the necessary permissions to update the approval status.
  
  Solution:
  
  Check Approval Status: Review the approval status of the phase in question. Ensure that all necessary approvals have been completed.
  Update Status Manually: If you have the necessary permissions, try to manually update the approval status for the phase.
  Review Workflow: If the project uses a workflow for approvals, check the workflow logs to see if there are any issues or pending tasks that need to be addressed.
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on how to handle approval statuses in your version of SAP.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert to investigate further.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder) or other related transactions for managing project phases and approvals.
  User Roles and Authorizations: Ensure that the user roles and authorizations are correctly set up to allow for the necessary updates to project phases and approvals.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches that address known issues.
  Training and Documentation: Consider training sessions or documentation on project management processes within SAP to better understand how to manage approvals and project phases effectively.
  
  By following these steps, you should be able to resolve the DPR_APPROVAL042 error and ensure that the approval status for the project phase is up-to-date.