How To Fix DFS_POSITION_COMMON031 - Position with status & cannot be deleted.

SAP Error Message - Details

• Message type: E = Error

• Message class: DFS_POSITION_COMMON - Message Class for Defense Position Common

• Message number: 031

• Message text: Position with status & cannot be deleted.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message DFS_POSITION_COMMON031 - Position with status & cannot be deleted. ?

  The SAP error message DFS_POSITION_COMMON031 indicates that a position cannot be deleted because it is in a specific status that does not allow for deletion. This error typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with organizational management (OM) and position management.
  Cause:
  The error is triggered when you attempt to delete a position that is in a status that prohibits deletion. Common statuses that may prevent deletion include:
  
  Active: The position is currently in use or assigned to an employee.
  Filled: The position has an incumbent (an employee assigned to it).
  Locked: The position is locked for changes due to various reasons, such as ongoing processes or approvals.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Position Status: Verify the current status of the position you are trying to delete. You can do this by navigating to the relevant transaction (e.g., PPOME or PO13) and checking the details of the position.
  
  
  Change the Status: If the position is active or filled, you may need to:
  
  Unassign any employees from the position.
  Change the status of the position to a status that allows deletion (e.g., inactive or archived).
  
  
  
  Use the Correct Transaction: Ensure you are using the correct transaction for deleting positions. For example, use transaction PO13 to manage positions.
  
  
  Check for Dependencies: Ensure that there are no dependencies or references to the position in other areas of the system, such as organizational units or job roles.
  
  
  Consult with HR or System Administrator: If you are unsure about the status or how to proceed, consult with your HR department or SAP system administrator for guidance.
  
  
  Review Authorization: Ensure that you have the necessary authorizations to delete positions in the system.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PPOME: Display and maintain the organizational structure.
  PO13: Maintain positions.
  
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  
  
  Documentation: Review SAP documentation on position management and organizational management for more detailed information on how to manage positions effectively.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.