How To Fix D4621 - The display of the result set has been limited to &1 entries

SAP Error Message - Details

• Message type: E = Error

• Message class: D4 - DB2/400 specific messages

• Message number: 621

• Message text: The display of the result set has been limited to &1 entries

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message D4621 - The display of the result set has been limited to &1 entries ?

  The SAP error message D4621, which states "The display of the result set has been limited to &1 entries," typically occurs when a query or report in SAP returns a large number of entries, and the system limits the display to a predefined number of entries for performance reasons. This is a common scenario in SAP systems to prevent overwhelming the user interface and to maintain system performance.
  Cause:
  
  Large Result Set: The query or report you are running is returning more entries than the system is configured to display at once.
  System Settings: The limit on the number of entries displayed is often set in the user profile or system settings to optimize performance.
  Transaction Settings: Specific transactions may have their own limits set for how many records can be displayed.
  
  Solution:
  
  
  Adjust Display Settings:
  
  You can change the display settings in your user profile to allow for more entries to be displayed. This can usually be done in the user settings under "Parameters" or "User Profile."
  Look for parameters like RSDB_MAX_RECORDS or similar settings that control the maximum number of records displayed.
  
  
  
  Use Pagination:
  
  If the report or query supports pagination, you can navigate through the pages to view additional entries beyond the limit.
  
  
  
  Refine Your Query:
  
  If possible, refine your query to return a smaller, more manageable result set. This can be done by adding filters or criteria to limit the data returned.
  
  
  
  Export Data:
  
  If you need to analyze all the data, consider exporting the result set to a file (like Excel) where you can view and manipulate the data without the display limitations.
  
  
  
  Consult Documentation:
  
  Check the SAP documentation or help files for specific instructions related to the transaction or report you are using, as there may be additional options available.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Performance Considerations: Be aware that increasing the limit on displayed entries may impact system performance, especially if the underlying query is complex or the database is large.
  User Training: Ensure that users are trained on how to effectively use filters and pagination to manage large data sets in SAP.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical team for further assistance.