How To Fix CY663 - Representation selection: & & status & does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: CY - Capacity Requirements Planning

• Message number: 663

• Message text: Representation selection: & & status & does not exist

What causes this issue?

In the representation selection a status is used as a branching
reference, which does not exist. Customizing is incomplete or not
correct.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You should maintain the representation selection consistently.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CY663 - Representation selection: & & status & does not exist ?

  The SAP error message CY663, which states "Representation selection: & & status & does not exist," typically occurs in the context of the SAP Controlling (CO) module, particularly when dealing with cost center accounting or internal orders. This error indicates that the system is unable to find a specific representation or status that is required for the operation you are trying to perform.
  Cause:
  
  Missing Representation: The representation or status that you are trying to use has not been defined in the system.
  Incorrect Configuration: There may be a configuration issue where the representation is not properly set up in the controlling area or for the specific object (like cost center or internal order).
  Data Inconsistency: There could be inconsistencies in the data, such as missing entries in the relevant tables that the system relies on to determine valid representations.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access certain representations or statuses.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (Transaction SPRO) and navigate to the relevant area for controlling (e.g., Cost Center Accounting).
  Ensure that the representation and status you are trying to use are defined and active.
  
  
  
  Define Missing Representations:
  
  If the representation is indeed missing, you may need to create it. This can usually be done in the configuration settings under the relevant section for representations or statuses.
  
  
  
  Review Master Data:
  
  Check the master data for the cost centers, internal orders, or other objects involved. Ensure that all necessary entries are present and correctly configured.
  
  
  
  Check User Authorizations:
  
  Verify that the user has the necessary authorizations to access the representations and statuses. This can be done by checking the user roles and authorizations in the user management area.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on the representation selection process and how to configure it correctly.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KSB1 (Cost Centers: Actual Line Items), KOB1 (Orders: Actual Line Items), and others that may help in analyzing the data.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide patches or additional information on known issues.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.