How To Fix COM_BUPA_BSP002 - There are possible duplicates

SAP Error Message - Details

• Message type: E = Error

• Message class: COM_BUPA_BSP - Business Partner: Portal/BSP UI

• Message number: 002

• Message text: There are possible duplicates

What causes this issue?

When creating or changing an address record, you have established that
there is already a business partner or an address of the business
partner in the system that corresponds to the entries you have made.

System Response

The change is not carried out. The duplicates that have been found are
displayed.

How to fix this error?

Decide whether the changes should be undone or implemented.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message COM_BUPA_BSP002 - There are possible duplicates ?

  The SAP error message COM_BUPA_BSP002 indicates that there are possible duplicate business partners in the system. This error typically arises when you attempt to create or modify a business partner, and the system detects that there are existing entries that may be duplicates based on certain criteria (like name, address, or other identifying information).
  Cause:
  
  Duplicate Entries: The most common cause is that there are already existing business partners in the system that have similar or identical information.
  Data Entry Errors: Inconsistent data entry (e.g., typos, variations in naming conventions) can lead to the system flagging potential duplicates.
  Configuration Settings: The system may be configured to check for duplicates based on specific criteria, which can lead to false positives if the criteria are too broad.
  
  Solution:
  
  Review Existing Business Partners: Before creating a new business partner, search the existing records to see if a similar entry already exists. Use various search criteria to ensure thoroughness.
  Modify Existing Entries: If a duplicate is found, consider modifying the existing business partner instead of creating a new one.
  Adjust Duplicate Check Settings: If you believe the duplicate check is too strict, you can review and adjust the settings in the system configuration. This typically requires access to the customizing settings in SAP.
  Consult with IT or SAP Support: If you are unsure about how to proceed or if the duplicates are not apparent, consult with your IT department or SAP support for assistance in resolving the issue.
  Use Transaction Codes: Utilize transaction codes like BP (Business Partner) to manage and review business partner data effectively.
  
  Related Information:
  
  Business Partner Role: Understand the roles assigned to business partners, as duplicates may be checked based on specific roles.
  Data Quality Management: Implement data quality management practices to minimize the chances of duplicates occurring in the future.
  SAP Notes and Documentation: Check SAP Notes for any known issues or updates related to this error message. SAP's official documentation may also provide insights into best practices for managing business partners.
  
  By following these steps, you should be able to address the COM_BUPA_BSP002 error effectively.