How To Fix CO654 - Only select records which are already inserted

SAP Error Message - Details

• Message type: E = Error

• Message class: CO - PPC order processing messages

• Message number: 654

• Message text: Only select records which are already inserted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CO654 - Only select records which are already inserted ?

  The SAP error message CO654 ("Only select records which are already inserted") typically occurs in the context of controlling (CO) modules, particularly when dealing with cost centers, internal orders, or other controlling objects. This error indicates that the system is trying to process or select records that have not yet been inserted into the database.
  Cause:
  
  
  Data Integrity Issues: The error often arises when there is an attempt to access or manipulate records that do not exist in the database. This can happen if:
  
  The records were not created successfully.
  There was a failure in a previous transaction that should have inserted the records.
  There is a mismatch in the selection criteria used in a report or transaction.
  
  
  
  Incorrect Selection Criteria: If the selection criteria used in a report or transaction are not aligned with the existing records, the system may throw this error.
  
  
  Timing Issues: In some cases, if there are concurrent processes or transactions, one process may not have completed inserting records before another process attempts to access them.
  
  
  Solution:
  
  
  Check Data Insertion: Verify that the records you are trying to access have been successfully inserted into the database. You can do this by:
  
  Checking the relevant tables in the database (e.g., COSS, COSP for cost centers).
  Running a report or transaction that lists the records to confirm their existence.
  
  
  
  Review Selection Criteria: Ensure that the selection criteria you are using are correct and that they match the records that exist in the database. Adjust the criteria if necessary.
  
  
  Transaction Logs: If you suspect that a previous transaction failed, check the transaction logs or error messages to identify any issues that may have occurred during the insertion process.
  
  
  Re-run the Process: If the records were not inserted due to a failure, try re-running the process that is supposed to insert the records.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the transaction or report you are using.
  
  
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in the CO module, such as KSB1 (Cost Centers: Actual Line Items) or KOB1 (Orders: Actual Line Items).
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message CO654.
  User Authorization: Ensure that you have the necessary authorizations to access the records in question, as lack of authorization can sometimes lead to similar errors.
  
  By following these steps, you should be able to diagnose and resolve the CO654 error in SAP.