How To Fix CMM_RO_PROCESS056 - Record is valid for destruction, Document No &1

SAP Error Message - Details

• Message type: E = Error

• Message class: CMM_RO_PROCESS - Risk Object Processing

• Message number: 056

• Message text: Record is valid for destruction, Document No &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message CMM_RO_PROCESS056 - Record is valid for destruction, Document No &1 ?

  The SAP error message CMM_RO_PROCESS056, which states "Record is valid for destruction, Document No &1," typically occurs in the context of records management and archiving within SAP. This message indicates that the specified document is marked for destruction according to the retention and destruction policies set in the system.
  Cause:
  
  Retention Policy: The document has reached the end of its retention period as defined in the records management settings.
  Destruction Flag: The document has been flagged for destruction, meaning it is no longer needed for business processes.
  Archiving Process: The document may have been archived, and the system is enforcing the destruction policy.
  
  Solution:
  
  Review Retention Settings: Check the retention and destruction settings for the document type in question. Ensure that the retention period is appropriate for your business needs.
  Check Document Status: Verify the status of the document. If it is indeed marked for destruction, you may need to assess whether it should be retained longer.
  Consult with Records Management: If you believe the document should not be destroyed, consult with your records management team to understand the policies and possibly adjust the retention settings.
  Use Transaction Codes: You can use transaction codes like SARA (Archive Administration) or SCDO (Document Management) to manage and review the status of documents and their retention settings.
  Adjust Destruction Flag: If necessary, you may need to adjust the destruction flag for the document, but this should be done in accordance with your organization's policies and procedures.
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation on records management and archiving for detailed guidance on managing retention periods and destruction processes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SCDO (for document management), and others that may help in managing records.
  User Roles: Ensure that you have the appropriate authorizations to view and modify retention settings and document statuses.
  
  Important Note:
  Always ensure compliance with your organization's data retention policies and legal requirements before making any changes to document statuses or retention settings.