How To Fix CK423 - Cost estimates to be archived must be in the past

SAP Error Message - Details

• Message type: E = Error

• Message class: CK - Product Costing Messages

• Message number: 423

• Message text: Cost estimates to be archived must be in the past

What causes this issue?

According to your data restrictions, you can only select cost estimates
that are in the present or the future.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

&system_response&
The system only archives cost estimates whose <LS>Valid from</> date is
in the past.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CK423 - Cost estimates to be archived must be in the past ?

  The SAP error message CK423, which states "Cost estimates to be archived must be in the past," typically occurs when you attempt to archive cost estimates that are not yet in the past. This error is related to the archiving process in SAP, specifically for cost estimates in the Controlling (CO) module.
  Cause:
  The primary cause of this error is that the cost estimates you are trying to archive have a validity date that is either current or in the future. SAP requires that only cost estimates that are completely historical (i.e., their validity period has ended) can be archived. This is to ensure that the data being archived is no longer relevant for current or future transactions.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Validity Dates: Review the validity dates of the cost estimates you are trying to archive. Ensure that they are indeed in the past. You can do this by navigating to the cost estimate in question and checking its validity period.
  
  
  Wait for the Validity Period to End: If the cost estimates are still valid (i.e., they are meant to be used in the current or future periods), you will need to wait until their validity period has expired before attempting to archive them.
  
  
  Adjust Cost Estimates: If the cost estimates are no longer needed and you want to archive them, consider adjusting their validity dates to ensure they are in the past. However, be cautious with this approach, as it may affect reporting and other processes.
  
  
  Use the Correct Archiving Program: Ensure that you are using the correct archiving program for cost estimates. The program should be set up to only select cost estimates that are eligible for archiving.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on archiving cost estimates, as there may be additional criteria or steps required based on your system configuration.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data volume. It is essential to follow the correct procedures to ensure data integrity.
  Cost Estimates: Cost estimates in SAP are used to determine the costs associated with production, services, or projects. They can be used for planning, budgeting, and controlling purposes.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CK40N (Cost Estimate with Quantity Structure) and SARA (Archive Administration) for managing cost estimates and archiving processes.
  
  If you continue to experience issues or if the problem is more complex, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.