How To Fix CJ620 - Project number or WBS number may not be used

SAP Error Message - Details

• Message type: E = Error

• Message class: CJ - Project master data and structure

• Message number: 620

• Message text: Project number or WBS number may not be used

What causes this issue?

The key you entered for a project definition or WBS element is not
valid according to the settings in Customizing.

System Response

INCLUDE 'NA_ALLG_NOFUNKTION' OBJECT DOKU ID TX

How to fix this error?

Check the key entered and the Customizing settings. If the <ls>edit</>
has been set, you must enter a project code that corresponds with the
current coding mask.
<DS:CHAP.SIMG_CMMENUOLPRS010>Project number editing</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CJ620 - Project number or WBS number may not be used ?

  The SAP error message CJ620 ("Project number or WBS number may not be used") typically occurs when there is an attempt to use a project or Work Breakdown Structure (WBS) element that is not valid or not allowed in the context of the transaction being performed. This error can arise in various scenarios, such as when creating or posting costs to a project or WBS element.
  Causes of Error CJ620
  
  Inactive Project/WBS: The project or WBS element may be inactive or not yet released for use.
  Incorrect Status: The project or WBS element may be in a status that does not allow for further transactions (e.g., closed or completed).
  Invalid Project/WBS: The project or WBS number entered may not exist in the system or may have been deleted.
  Authorization Issues: The user may not have the necessary authorizations to access or use the specified project or WBS element.
  Project Type Restrictions: Certain project types may have restrictions on how they can be used, which could lead to this error.
  Hierarchy Issues: The project or WBS element may not be correctly structured within the project hierarchy.
  
  Solutions to Error CJ620
  
  
  Check Project/WBS Status:
  
  Verify that the project or WBS element is active and has been released for use. You can check this in the project management transaction (e.g., CJ20N).
  
  
  
  Validate Project/WBS Number:
  
  Ensure that the project or WBS number entered is correct and exists in the system. You can use transaction codes like CJ03 to display the project or WBS details.
  
  
  
  Review Authorizations:
  
  Check if the user has the necessary authorizations to access the project or WBS element. This may require coordination with your SAP security team.
  
  
  
  Check Project Type:
  
  Review the project type and its associated settings to ensure that it allows for the intended transactions.
  
  
  
  Hierarchy Verification:
  
  Ensure that the project or WBS element is correctly structured within the project hierarchy. You can use transaction CJ20N to view the hierarchy.
  
  
  
  Consult Documentation:
  
  Review any relevant documentation or guidelines related to project management in your organization to ensure compliance with internal processes.
  
  
  
  Related Information
  
  
  Transaction Codes: Common transaction codes related to project management include:
  
  CJ20N: Project Builder
  CJ03: Display Project
  CJ02: Change Project
  CJ01: Create Project
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for relevant notes in the SAP Support Portal.
  
  
  User Forums: Consider checking SAP community forums or user groups for discussions related to this error, as other users may have encountered and resolved similar issues.
  
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in project systems.