How To Fix CBGL00631 - Item &1 with material &2 does not exist in material document &3

SAP Error Message - Details

• Message type: E = Error

• Message class: CBGL00 - GLM: Standard Messages

• Message number: 631

• Message text: Item &1 with material &2 does not exist in material document &3

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Check your entries or material document &V3&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message CBGL00631 - Item &1 with material &2 does not exist in material document &3 ?

  The SAP error message CBGL00631 indicates that a specific item with a given material does not exist in the specified material document. This error typically arises during processes that involve material movements, such as goods receipts, goods issues, or inventory adjustments.
  Cause:
  
  Incorrect Material Document Number: The material document number provided may be incorrect or does not exist in the system.
  Item Number Mismatch: The item number specified in the transaction may not correspond to any item in the material document.
  Material Not Posted: The material may not have been posted correctly in the material document, or it may have been deleted or reversed.
  Data Consistency Issues: There may be inconsistencies in the database, possibly due to incomplete transactions or system errors.
  
  Solution:
  
  Verify Material Document: Check the material document number to ensure it is correct. You can do this by using transaction codes like MB03 (Display Material Document) to view the details of the document.
  Check Item Numbers: Ensure that the item number you are trying to reference actually exists in the material document. You can cross-check this in the material document display.
  Review Posting Status: Confirm that the material has been posted correctly and that there are no pending transactions that could affect the material document.
  Reprocess Transactions: If the material document was created but not completed, you may need to reprocess the relevant transactions to ensure that all items are correctly posted.
  Consult Logs: Check system logs for any errors or warnings that may provide additional context for the issue.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MB03 (Display Material Document), MB1A (Goods Withdrawal), MB1B (Transfer Posting), and MB1C (Other Goods Receipts).
  SAP Notes: Search for SAP Notes related to error CBGL00631 for any patches or updates that may address the issue.
  Documentation: Review SAP documentation on material management and inventory processes to understand the context of material documents and their items.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.