How To Fix BP378 - Change of BS template can lead to inconsistent budget data

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 378

• Message text: Change of BS template can lead to inconsistent budget data

What causes this issue?

You want to change a BS template that is already being used in one or
more <DS:GLOS.3526B986AFAB52B9E10000009B38F974>budget structures</>
(BS).
If budget values already exist in the relevant BS validity area,
changes to the BS template and to BS generation may cause
inconsistencies in budget data.

System Response

The system will make the change to the BS template, if you confirm the
change.

How to fix this error?

Check whether budget values already exist in the validity area of the
relevant budget structures.
If you want to make changes to the BS, even though budget data already
exists, you must then reconstruct the distributed and assigned values
via, <LS>Budgeting -> Tools -> Reconstruct Distributed </> and
<LS>Reconstruct Assigned</>. If inconsistent budget data occurs, you
have two options to correct the inconsistencies:
You execute the program to reconstruct the assigned values and then
adjust the budget values manually. Then execute the program to
reconstruct the assigned values.
You reconstruct the budget values by using program <LS>Reconstruct
Budget Values</> (BPDIST05) and then starting the reconstruction of
assigned values.
<ZH>Note:</>
Program BPDISTS05 does not guarantee the removal of all inconsistent
data in all cases. For further information, refer to the
<DS:RE.BPDIST05>Program documentation</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP378 - Change of BS template can lead to inconsistent budget data ?

  The SAP error message BP378, which states "Change of BS template can lead to inconsistent budget data," typically occurs in the context of budget management within SAP, particularly when dealing with budget structures and templates. This error indicates that a change made to a budget structure (BS template) may result in inconsistencies in the budget data that has already been posted or processed.
  Cause:
  
  Modification of Budget Structure: The error is triggered when there is an attempt to change the budget structure template that has already been used for budget postings. This can happen if the template is altered after budget data has been created based on it.
  Inconsistent Data: The system detects that changing the template could lead to discrepancies between the existing budget data and the new structure, which can cause issues in reporting and budget control.
  
  Solution:
  
  Review Changes: Before making any changes to the budget structure template, review the existing budget data that has been posted. Ensure that the changes will not affect the integrity of this data.
  Create a New Template: Instead of modifying an existing template, consider creating a new budget structure template. This way, you can maintain the integrity of the existing budget data while allowing for new configurations.
  Data Migration: If changes are necessary, you may need to migrate existing budget data to align with the new template. This can involve adjusting or re-posting budget entries.
  Consult Documentation: Refer to SAP documentation or guidelines specific to your version of SAP for best practices on managing budget structures and templates.
  Testing: If possible, test the changes in a development or sandbox environment before applying them in the production environment to ensure that they do not lead to inconsistencies.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBBP (for budget management) and others that may be involved in budget structure management.
  User Roles and Authorizations: Ensure that users making changes to budget templates have the appropriate roles and authorizations to prevent unauthorized changes that could lead to inconsistencies.
  Training and Documentation: Provide training for users involved in budget management to ensure they understand the implications of changing budget structures and the importance of maintaining data integrity.
  
  By following these steps, you can address the BP378 error and ensure that your budget management processes remain consistent and reliable.