How To Fix BP259 - Maximum number of assigned budget subtypes has been exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 259

• Message text: Maximum number of assigned budget subtypes has been exceeded

What causes this issue?

You want to assign an additional budget subtype to your FM area, but
you have already assigned the maximum number of subtypes permitted:
If you have activated the additional functions for <LS>German
Government</> customers and you are <ZH>not</> using a
<DS:DE.FM_NO_HIERARCHY>Budgeting Hierarchy</>, you can assign a maximum
of 30 budget subtypes to the <LS>Transfer</> budget type.
If you have activated the additional functions for <LS>German
Government</> customers and you <ZH>are</> working with a
<DS:DE.FM_NO_HIERARCHY>Budgeting Hierarchy</>, you can assign a maximum
of 28 budget subtypes to budget types <LS>Original Budget</> and
<LS>Supplement</>.

System Response

The additional budget subtypes will not be assigned.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP259 - Maximum number of assigned budget subtypes has been exceeded ?

  The SAP error message BP259, which states "Maximum number of assigned budget subtypes has been exceeded," typically occurs in the context of budget management within SAP, particularly when dealing with budget control and planning.
  Cause:
  This error arises when the number of budget subtypes assigned to a particular budget exceeds the predefined limit set in the system. Each budget can have multiple subtypes, and if the total number of these subtypes surpasses the maximum allowed, the system will trigger this error.
  Solution:
  To resolve the BP259 error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Review the configuration settings for budget subtypes in the SAP system. You may need to consult with your SAP Basis or configuration team to understand the limits set for budget subtypes.
  
  
  
  Reduce the Number of Subtypes:
  
  If possible, reduce the number of budget subtypes assigned to the budget in question. This may involve consolidating subtypes or removing unnecessary ones.
  
  
  
  Increase the Limit:
  
  If your business process requires more budget subtypes than currently allowed, you may need to adjust the configuration to increase the maximum number of allowed subtypes. This typically requires access to the configuration settings in the SAP system and should be done with caution.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on managing budget subtypes and understanding the limits imposed by your system configuration.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you are unsure about making changes to the configuration, consider reaching out to SAP support for assistance. They can provide insights based on your specific system setup.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like BP (Business Partner) or S_ALR_87013558 (Budget Reports) to analyze the budget and its subtypes.
  Budget Management: Understanding the overall budget management process in SAP can help in effectively managing budget subtypes and avoiding such errors in the future.
  User Roles: Ensure that the user roles and authorizations are correctly set up to allow for the necessary changes in budget configurations.
  
  By following these steps, you should be able to address the BP259 error and manage your budget subtypes effectively.