How To Fix BP205 - Release of &1 exceeds budget of &2

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 205

• Message text: Release of &1 exceeds budget of &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message BP205 - Release of &1 exceeds budget of &2 ?

  The SAP error message BP205 ("Release of &1 exceeds budget of &2") typically occurs in the context of budget management within SAP, particularly when working with budgetary control in the Public Sector or in projects. This error indicates that the amount you are trying to release (or commit) exceeds the available budget for the specified budget item.
  Cause:
  
  Budget Limit Exceeded: The primary cause of this error is that the amount you are trying to release (e.g., a purchase order, commitment, or expense) exceeds the budget that has been allocated for that particular budget item or cost center.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or budget periods.
  Budget Availability Control: The system is configured to enforce strict budgetary controls, and any attempt to exceed the budget will trigger this error.
  Changes in Budget: If the budget was recently changed or reduced, it may no longer cover the amount you are trying to release.
  
  Solution:
  
  Check Budget Availability: Review the budget for the relevant cost center or budget item to ensure that there is sufficient budget available to cover the release amount.
  Adjust the Budget: If necessary, you may need to increase the budget allocation for the relevant item. This can typically be done through the budget adjustment process in SAP.
  Modify the Release Amount: If increasing the budget is not an option, consider reducing the amount you are trying to release to fit within the available budget.
  Review Budgeting Process: Ensure that the budgeting process is being followed correctly and that all relevant stakeholders are aware of the budget limits.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the situation.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FMAVCR01 (Budget Availability Control) to check the budget status.
  Reports: Use reports such as S_ALR_87013558 (Budget/Actual/Commitment Report) to analyze budget consumption.
  Configuration: If you are responsible for system configuration, review the settings in the budget control configuration to ensure they align with your organization's policies.
  Documentation: Refer to SAP documentation or help files for more detailed information on budget management and error handling.
  
  By following these steps, you should be able to resolve the BP205 error and ensure that your budget management processes are functioning correctly.