How To Fix BK140 - Document & is being processed by user &

SAP Error Message - Details

• Message type: E = Error

• Message class: BK - Create, Display, Reverse Controlling Document

• Message number: 140

• Message text: Document & is being processed by user &

What causes this issue?

You want to repost line items in CO document &V1&. This document is
being edited by user &V2& and is locked against processing.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the document number entered.
Or, wait until user &V2& has finished working with the document.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BK140 - Document & is being processed by user & ?

  The SAP error message BK140, which states "Document & is being processed by user &," typically occurs when a user attempts to access or modify a financial document that is currently being processed by another user. This is a common concurrency issue in SAP systems, particularly in financial transactions where multiple users may be trying to access the same document simultaneously.
  Cause:
  
  Concurrent Access: Another user is currently editing or processing the same document.
  Locking Mechanism: SAP uses a locking mechanism to prevent data inconsistencies. When a user opens a document for editing, it is locked for that user, and others cannot access it until the lock is released.
  Long Processing Time: If the user who has the document open is taking a long time to complete their task, it can lead to delays for others trying to access the same document.
  
  Solution:
  
  Wait and Retry: The simplest solution is to wait for the other user to finish processing the document. Once they complete their task, the lock will be released, and you can access the document.
  Identify the User: If you have the necessary permissions, you can check which user is currently processing the document. This can often be done through transaction codes like SM12 (to view locks) or SM21 (to view system logs).
  Contact the User: If you can identify the user who is processing the document, you may want to reach out to them to see if they can complete their task more quickly.
  System Administrator Intervention: If the document remains locked for an extended period and you cannot reach the user, a system administrator may need to intervene. They can release the lock if it is determined that the user is no longer active or if the session has become unresponsive.
  Review System Settings: In some cases, reviewing the system settings related to document locking and processing may help reduce the frequency of such issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12 (to view and manage locks) and SM21 (to check system logs).
  User Training: Ensure that users are trained on how to properly close documents and sessions to minimize locking issues.
  Performance Monitoring: Monitor system performance to identify any bottlenecks that may be causing delays in document processing.
  
  If the issue persists or if you encounter it frequently, it may be worth discussing with your SAP Basis team or support to explore potential system optimizations or configurations that could help mitigate the problem.