How To Fix AM023 - Version '&' of the person already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: AM - Business Address Services

• Message number: 023

• Message text: Version '&' of the person already exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message AM023 - Version '&' of the person already exists ?

  The SAP error message AM023, which states "Version '&' of the person already exists," typically occurs in the context of managing master data for personnel or business partners in SAP. This error indicates that there is an attempt to create or modify a record for a person (or business partner) with a version that already exists in the system.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that there is already an existing record for the person with the same version number. In SAP, each person or business partner can have multiple versions, and the system does not allow duplicate versions for the same entity.
  Incorrect Data Entry: The user may have mistakenly entered the same version number while trying to create or update a record.
  Data Migration Issues: If data was migrated from another system, it’s possible that duplicate versions were inadvertently created during the migration process.
  
  Solution:
  
  Check Existing Records: Before creating a new version, check the existing records for the person or business partner to see if the version already exists. You can do this by using transaction codes like BP (Business Partner) or PA30 (Maintain HR Master Data).
  Use a Different Version Number: If you find that the version already exists, consider using a different version number for the new entry.
  Delete or Archive Old Versions: If the existing version is no longer needed, you may consider deleting or archiving it, provided that this action complies with your organization's data management policies.
  Data Cleanup: If the error is due to data migration issues, perform a data cleanup to remove or consolidate duplicate entries.
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidelines on managing versions of personnel records.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 for HR master data, BP for business partner management, and SE16 for data table viewing.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to create or modify records in the system, as lack of permissions can sometimes lead to unexpected errors.
  Version Management: Understand how version management works in your specific SAP module, as different modules may have different rules regarding versioning.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.