How To Fix ADPIC027 - The selected quantity was reduced to the available quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: ADPIC -

• Message number: 027

• Message text: The selected quantity was reduced to the available quantity

What causes this issue?

Negative stock is not allowed in Customizing (<ZK>Materials Management
-> Inventory Management and Physical Inventory -> Goods Issue and
Transfer Postings -> Allow Negative Stocks</>).

System Response

The entered quantity was reduced to the available quantity.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ADPIC027 - The selected quantity was reduced to the available quantity ?

  The SAP error message ADPIC027, which states "The selected quantity was reduced to the available quantity," typically occurs in the context of inventory management or sales order processing. This message indicates that the quantity requested for a particular item exceeds the available stock quantity in the system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Insufficient Stock: The primary reason for this error is that the quantity you are trying to process (e.g., in a sales order, delivery, or production order) is greater than the quantity available in inventory.
  Stock Reservations: There may be existing reservations or allocations against the stock that reduce the available quantity.
  Batch Management: If batch management is enabled, the specific batch may not have enough stock available.
  Stock in Transit: Stock that is in transit or not yet received may not be counted as available.
  Inventory Adjustments: Recent inventory adjustments or discrepancies may have altered the available quantity.
  
  Solutions:
  
  Check Available Stock: Verify the available stock for the item in question using transaction codes like MMBE (Stock Overview) or MB52 (List Warehouse Stocks on Hand).
  Adjust Order Quantity: If the available quantity is less than what you need, consider adjusting the order quantity to match the available stock.
  Review Reservations: Check for any existing reservations or allocations that may be affecting the available quantity. You can use transaction code MB22 to view and manage reservations.
  Check Batch Availability: If batch management is in use, ensure that the specific batch has enough stock available.
  Inventory Reconciliation: If there are discrepancies, perform an inventory reconciliation to ensure that the stock levels in the system match the physical stock.
  Communicate with Warehouse: If you need more stock, communicate with the warehouse or inventory management team to see if additional stock can be made available or if there are pending receipts.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MMBE, MB52, MB22, and VL01N (Create Outbound Delivery) to manage stock and orders effectively.
  User Roles: Ensure that you have the appropriate permissions to view and adjust stock levels and orders.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation or help files for detailed information on inventory management and order processing.
  
  By following these steps, you should be able to address the ADPIC027 error and manage your inventory and orders more effectively.