How To Fix ACM_UI034 - DCL &1 has an invalid state (<> 'I' or 'A')

SAP Error Message - Details

• Message type: E = Error

• Message class: ACM_UI - Message-Class for all ACM-UIs

• Message number: 034

• Message text: DCL &1 has an invalid state (<> 'I' or 'A')

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message ACM_UI034 - DCL &1 has an invalid state (<> 'I' or 'A') ?

  The SAP error message ACM_UI034 indicates that a DCL (Document Change List) has an invalid state. Specifically, the error states that the DCL's state is neither 'I' (for "In Progress") nor 'A' (for "Approved"). This typically occurs in the context of document management or workflow processes within SAP.
  Cause:
  The error can arise due to several reasons:
  
  Incorrect DCL State: The DCL may be in a state that is not valid for the operation you are trying to perform. For example, it might be in a state like 'C' (Completed) or 'R' (Rejected).
  Data Integrity Issues: There may be inconsistencies in the data or the workflow that led to the DCL being in an invalid state.
  User Permissions: The user may not have the necessary permissions to access or modify the DCL in its current state.
  System Configuration: There may be configuration issues in the SAP system that affect how DCLs are managed.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check DCL Status: Verify the current status of the DCL in question. You can do this by navigating to the relevant transaction or using the appropriate report to check the DCL's state.
  
  
  Change DCL State: If the DCL is in an invalid state, you may need to change its state to 'I' or 'A' depending on the business process. This might involve:
  
  Reopening the DCL if it was closed.
  Approving the DCL if it is pending approval.
  
  
  
  Review Workflow: If the DCL is part of a workflow, check the workflow logs to identify any issues that may have caused the DCL to enter an invalid state.
  
  
  User Permissions: Ensure that the user has the necessary permissions to perform actions on the DCL. You may need to consult with your SAP security team to verify and adjust user roles.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to DCL management for any specific guidelines or troubleshooting steps.
  
  
  Contact SAP Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support for assistance. Provide them with the error message and any relevant details about the DCL and the actions being performed.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as AC03 (for DCL management) or other related transactions that may help in diagnosing the issue.
  SAP Notes: Search for SAP Notes related to DCL management and error ACM_UI034 for any patches or updates that may address known issues.
  Documentation: Review the SAP Help Portal for documentation on Document Management and Change Lists to understand the expected states and transitions.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.