How To Fix 8B865 - & archived documents were deleted in database

SAP Error Message - Details

• Message type: E = Error

• Message class: 8B - Localization (Brazil)

• Message number: 865

• Message text: & archived documents were deleted in database

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 8B865 - & archived documents were deleted in database ?

  The SAP error message 8B865 typically indicates an issue related to the archiving process, specifically that archived documents have been deleted from the database. This can lead to inconsistencies or errors when trying to access or retrieve those documents.
  Cause:
  
  Archiving Process: The error often arises when documents that were supposed to be archived are deleted from the database before the archiving process is completed or properly configured.
  Configuration Issues: There may be misconfigurations in the archiving settings or the archiving object.
  Database Integrity: If the database integrity is compromised, it may lead to the deletion of archived documents.
  User Actions: Manual deletion of documents or incorrect handling of the archiving process by users can also lead to this error.
  
  Solution:
  
  Check Archiving Settings: Review the archiving configuration in the SAP system to ensure that it is set up correctly. This includes checking the archiving object and the relevant settings.
  Restore Archived Documents: If possible, restore the deleted archived documents from a backup. This may involve working with your database administrator or IT team.
  Re-run Archiving Jobs: If the archiving process was interrupted, re-run the archiving jobs to ensure that all documents are archived correctly.
  Database Consistency Check: Perform a consistency check on the database to identify and rectify any issues that may have led to the deletion of archived documents.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide guidance on resolving it.
  Contact SAP Support: If the issue persists, consider reaching out to SAP Support for assistance, especially if it involves critical business documents.
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects relevant to your business processes, as each object may have different requirements and configurations.
  Transaction Codes: Use transaction codes like SARA (Archive Administration) to manage archiving processes and monitor the status of archived documents.
  Documentation: Review SAP documentation related to archiving and document management for best practices and troubleshooting steps.
  User Training: Ensure that users involved in the archiving process are adequately trained to prevent accidental deletions or misconfigurations.
  
  By following these steps, you should be able to address the error message 8B865 and manage the situation regarding the deleted archived documents effectively.