How To Fix 68308 - Delete function not possible since documents exist in file

SAP Error Message - Details

• Message type: E = Error

• Message class: 68 - Message for DARWIN Loans (continued)

• Message number: 308

• Message text: Delete function not possible since documents exist in file

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 68308 - Delete function not possible since documents exist in file ?

  The SAP error message 68308, which states "Delete function not possible since documents exist in file," typically occurs when you attempt to delete a file or an object in SAP that is still associated with existing documents or entries. This is a common issue in various SAP modules, particularly in document management or when dealing with file attachments.
  Cause:
  The error is triggered because the system has detected that there are still references to documents or entries that are linked to the file you are trying to delete. This could happen in scenarios such as:
  
  The file is linked to one or more documents in the system.
  There are still active transactions or records that reference the file.
  The file is part of a document management system where it is still in use.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Document References: 
  
  Use transaction codes like CV03N (Display Document) or CV04N (Display Document Info Records) to check if there are any documents that reference the file you are trying to delete.
  Identify and review the documents that are linked to the file.
  
  
  
  Remove References:
  
  If possible, remove or unlink the documents that are associated with the file. This may involve deleting or archiving the documents that reference the file.
  Ensure that all transactions or records that might be using the file are completed or closed.
  
  
  
  Use the Correct Deletion Method:
  
  If the file is part of a document management system, ensure you are using the correct procedure to delete the file. Sometimes, files need to be archived or marked for deletion rather than being deleted outright.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific instructions related to the module you are working with. There may be specific guidelines for handling files and documents.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or SAP directly for assistance. They may provide insights specific to your system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for document management, such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document).
  Authorization: Ensure you have the necessary authorizations to delete documents or files in the system.
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.