How To Fix 65236 - Cannot delete exchange because it is used by a position

SAP Error Message - Details

• Message type: E = Error

• Message class: 65 - Securities class data

• Message number: 236

• Message text: Cannot delete exchange because it is used by a position

What causes this issue?

The valid-from date for the SPPI classification already exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a different valid-from date for the SPPI classification or change
the SPPI test value for the existing valid-from date.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 65236 - Cannot delete exchange because it is used by a position ?

  The SAP error message 65236, "Cannot delete exchange because it is used by a position," typically occurs in the context of managing positions and exchanges in SAP, particularly in modules related to finance, controlling, or project management. This error indicates that the exchange you are trying to delete is currently linked to a position, which prevents its deletion.
  Cause:
  
  
  Active Linkage: The exchange you are attempting to delete is actively linked to one or more positions in the system. This linkage could be due to various reasons, such as:
  
  The exchange is part of a contract or agreement that is still active.
  The exchange is referenced in a financial transaction or report.
  There are open commitments or postings associated with the exchange.
  
  
  
  Data Integrity: SAP enforces data integrity rules to ensure that deleting an exchange does not lead to inconsistencies in the data. If the exchange is in use, the system will prevent its deletion.
  
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Dependencies:
  
  Check which positions are linked to the exchange. You can do this by reviewing the relevant transactions or reports in SAP that show the relationship between exchanges and positions.
  
  
  
  Remove Linkages:
  
  If possible, remove or update the positions that are linked to the exchange. This may involve:
  
  Changing the position to no longer reference the exchange.
  Closing or archiving the position if it is no longer needed.
  
  
  
  
  
  Check for Open Transactions:
  
  Ensure that there are no open transactions, commitments, or postings that reference the exchange. If there are, you may need to clear or reverse these transactions before attempting to delete the exchange.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for specific instructions related to the module you are working with. This can provide additional context on how to manage exchanges and positions.
  
  
  
  Seek Assistance:
  
  If you are unable to resolve the issue on your own, consider reaching out to your SAP support team or a consultant who specializes in the relevant SAP module. They can provide guidance based on your specific configuration and usage.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you navigate the system, such as:
  
  ME23N (Display Purchase Order)
  CJ20N (Project Builder)
  FBL1N (Vendor Line Item Display)
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide insights into similar issues faced by other users and potential fixes.
  
  
  User Roles and Permissions: Ensure that you have the necessary permissions to delete exchanges and manage positions. Sometimes, restrictions in user roles can lead to errors.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.