How To Fix 62138 - Service charge key & not intended for heating costs (Ten.law &)

SAP Error Message - Details

• Message type: E = Error

• Message class: 62 - Message Texts for Real Estate

• Message number: 138

• Message text: Service charge key & not intended for heating costs (Ten.law &)

What causes this issue?

Only certain service charge keys can be used for heating expenses
settlements (for example, asset maintenance). Other keys are intended
for different cost elements (for example, property tax).
For the central heating systems you can only enter settlement units
whose service charge keys are assigned to the heating expenses
settlements.
This assignment also depends on the tenancy law.

How to fix this error?

Verify your entry and correct it if necessary.
If your entry was correct, contact your system administrator.
Procedure for the system administrator
Check and correct the settings for the service charge key in
Customizing as required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 62138 - Service charge key & not intended for heating costs (Ten.law &) ?

  The SAP error message 62138, which states "Service charge key & not intended for heating costs (Ten.law &)," typically occurs in the context of service charge management within SAP, particularly when dealing with service charge keys that are not configured to handle heating costs.
  Cause:
  
  Incorrect Configuration: The service charge key you are trying to use is not set up to handle heating costs. This could be due to a misconfiguration in the service charge key settings.
  Service Charge Key Assignment: The service charge key may not be assigned correctly in the relevant master data (e.g., in the rental or service charge master data).
  Legal Requirements: The service charge key may not comply with local legal requirements regarding the allocation of heating costs.
  
  Solution:
  
  
  Check Service Charge Key Configuration:
  
  Go to the configuration settings for service charge keys in SAP (Transaction code: SPRO).
  Navigate to the relevant section for service charge management and check the settings for the service charge key in question.
  Ensure that the key is configured to include heating costs if that is required.
  
  
  
  Review Master Data:
  
  Check the master data for the relevant properties or contracts to ensure that the correct service charge key is assigned.
  Make sure that the service charge key is intended for heating costs if you are trying to allocate heating expenses.
  
  
  
  Consult Legal Requirements:
  
  If applicable, review local laws and regulations regarding service charge allocation to ensure compliance.
  If necessary, adjust the service charge key settings to align with legal requirements.
  
  
  
  Testing:
  
  After making changes, perform a test to ensure that the error no longer occurs when processing service charges related to heating costs.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files for detailed information on configuring service charge keys and their intended use.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on service charge key configuration.
  Support: If the issue persists after checking configurations and master data, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to resolve the error message 62138 and ensure that your service charge keys are correctly configured for heating costs.