How To Fix 61641 - The ord.type refers to internal or external no.ranges. Check ord.no.entry

SAP Error Message - Details

• Message type: E = Error

• Message class: 61 - Fehlermeldungen fuer Bedarfsplanung

• Message number: 641

• Message text: The ord.type refers to internal or external no.ranges. Check ord.no.entry

What causes this issue?

This exception message can occur for one of the following reasons:
according to the order type, the system is to use external number
assignment; however, the order number was not entered in the transfer
structure PKOSA
according to the order type, the system is to use internal number
assignment; however, an order number was pre-defined in the transfer
structure
the order number entered in the transfer structure is not within a
valid number range
the order number entered in the transfer structure already exists in
the database
the order number entered in the transfer structure is already being
processed (error occurred blocking the order)
the order number entered in the transfer structure cannot be processed
as a system error has arisen

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 61641 - The ord.type refers to internal or external no.ranges. Check ord.no.entry ?

  The SAP error message 61641, which states "The ord.type refers to internal or external no. ranges. Check ord.no.entry," typically occurs when there is an issue with the order type configuration in the SAP system. This error is often related to the number range assignment for the order type you are trying to use.
  Cause:
  
  
  Number Range Assignment: The order type you are trying to create or process is linked to a number range that is either not defined or incorrectly configured. This can happen if:
  
  The number range is set to "internal" but the system is trying to use an "external" number.
  The number range is not assigned to the order type.
  The number range is exhausted (i.e., all numbers in the range have been used).
  
  
  
  Configuration Issues: There may be issues in the configuration of the order type in the SAP system, such as:
  
  Missing or incorrect settings in the number range object.
  The order type is not properly defined in the relevant configuration settings.
  
  
  
  Solution:
  
  
  Check Number Range Configuration:
  
  Go to the transaction code SNRO (Number Range Objects) and check the number range object associated with the order type.
  Ensure that the number range is defined and that it is set to either "internal" or "external" as required.
  If it is an internal number range, ensure that the system is configured to generate numbers automatically.
  
  
  
  Assign Number Range to Order Type:
  
  Use transaction code SPRO to access the configuration settings.
  Navigate to the relevant area for your order type (e.g., Production Orders, Maintenance Orders, etc.).
  Check the assignment of the number range to the order type and ensure it is correctly configured.
  
  
  
  Check Number Range Status:
  
  In the number range maintenance screen, check if the number range is exhausted. If it is, you may need to extend the range or create a new number range.
  
  
  
  Testing:
  
  After making the necessary changes, test the order creation process again to see if the error persists.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SNRO: Number Range Objects
  SPRO: Customizing Implementation Guide
  OMH1: Number Range Maintenance for Order Types (specific to certain modules)
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on number range management and order type configuration.
  
  
  User Roles: Ensure that you have the necessary authorizations to make changes to number ranges and order type configurations.
  
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP Basis or functional team for further investigation.